Elliott Farm Homeowner’s Association
Board of Directors Meeting
September 27, 2011
The meeting was called to order at 8:05pm by John Wruble. The Board members present were John Wruble, Linda North, and Jeri Martin. Also present was our bookkeeper, Joy Church. The minutes were read and approved as written.
King County Sheriff’s Report: No report was provided this month.
Fire District 40 Report: No report was provided this month.
Bookkeeper/Treasurer Report: Joy Church presented the preliminary September accounting summary. A quick cash flow assessment indicated that we would have sufficient funds for the remaining year once one of the CD’s matures in mid October. Revised monthly accounting statements will be provided at the end of the month.
The proposed 2012 budget was reviewed again. With the $45 annual dues increase it is possible to meet our monthly expenses as well as take care of a few projects needing attention, but will leave us with very little to place in reserve.
There are multiple reasons for the increase and they will be discussed in detail at the Annual HOA meeting. The primary reasons are increased maintenance costs, lower dues revenue because of some home owner’s nonpayment and increased legal fees. Several homeowners’ for various reasons have not paid their dues. Legal action has been taken where necessary and we will continue to attempt collection of them.
Landscaping Report: Scott was not present but provided the following.
- Generally everything looks good. The Tot Lot is still quite wet and it is suspected there is a spring. We are asking all homeowners, especially those above the Tot Lot, to check their water bills for consistency as a broken water pipe could be causing some of the problem.
- Tent caterpillars are present again. All seem high in the trees and not huge. Residents may wish to cut lower affected branches and destroy them.
- Burned out light bulbs were replaced. We are checking the Woodward entrance as there appears to be too much water accumulating. The water system will be winterized October 13th.
- The fence project in The Gables is now complete. It looks good and should last us many years as it was stained and treated to resist water damage. Thank you to Linda North for handling this large project.
Architectural Control Report: Jeri reported there were two submissions made this month. One was for a new roof in The Gables, and the second to paint a house. She is still following-up on two previously approved projects. A discussion was held regarding a newly installed garage door. The homeowners wish to leave it white to match their trim. The Board will view the situation and make a final decision in the next week. A review of The Gables was performed and a list of properties out of compliance and needing some attention was provided to the ACC Committee. The homeowners will be contacted. A review of the Woodward neighborhood will be done next week.
- Stop/Yield sign in The Gables – John was able to make contact with the original engineer he had been dealing with. A work order had not been placed but he was assured one would be done and within 2-3 weeks a stop sign will be erected on the corner of SE 154th Pl and 141stPl SE in The Gables.
- Woodward resident hill erosion – There is nothing new to report at this time.
- Sport Court improvements – We have received an estimate to replace the net and winch system. A motion was made and approved to accept the bid and have the work done next spring. The cost is $372 for the net and $117 for a replacement winch.
- Annual Meeting Agenda and Proxy –The meeting notice, ballot, and proxy have been mailed to all home owners.
- Nominations for next year Board position –We are still looking for volunteers to replace the open Board position as well as head up the various committees, which consists of an obligation of a few hours each month.
- Halloween /Costume Contest planning – Jeri has begun making plans for this very popular annual event. It will be held at the Sport Court in Woodward on Halloween night. Look for additional information on your doorstep and in your e-mail. We are looking for spot lights and a PA system to use for this event. If you have something or know someone who does, please contact Jeri at firstname.lastname@example.org, or if you are interested in assisting in this event.
- New Security Issues – We are again asking that everyone be alert to any suspicious looking activity in our area. You may also consider leaving your porch lights on at night, especially if you are in one of the darker areas. If you see something that you feel needs to be investigated, do not hesitate to call 911. Also remember to keep your cars locked if outside and garage doors closed when not in use. It is also suggested you remove any spare house keys from the front of your house. It was recently reported that an unknown individual was checking under door mats and in planters early in the morning.
The meeting was adjourned at 8:35pm. The next meeting is our Annual Homeowners meeting and will be held on October 25th at 7:00 pm at the Nativity Lutheran Church. We urge all homeowners to attend. Board meetings are held on the 4th Tuesday of each month.