Elliot Farm Homeowner’s Association
Annual Homeowner’s Meeting
October 28, 2014
The meeting was called to order by President Chris Rodrigues at 7:05 PM. Also present were Sean Bauer, architectural chair, Gordon Hill, landscaping chair, Meg Paul, treasurer and Shirleann Nold, secretary. Including board members, sixteen homeowners were in attendance.
Minutes from October 22, 2013 were approved as read.
Meg Paul reviewed this year’s budget. Copies of the 2015 budget were available for those present. Our HOA bookkeeper has relocated to Moses Lake and is submitting a report via e-mail, saving the association $600 per year.
Meg reviewed our financial statement and reported we are spending within our budget. The replacement of the Gables entrance lighting was the only unexpected expenditure for 2014. Three homeowners are in arrears. We have two CD’s generating interest. The HOA is investigating the performance of our CD’s and will make changes to benefit earnings. This money is held in reserve as a rainy day fund. The HOA needs to prepare for unexpected expenses and maintenance our aging community may endure.
Gordon Hill reported spring clean-up went well this year. The HOA provided thatchers and aerators to the homeowner’s for this event.
- The board has hired Natural Land Effects Landscaping Company to groom the common areas.
- The HOA provides a pressure washer to homeowners at $10 per day. Contact Chris Rodrigues to the reserve equipment.
- The sports court was resurfaced this year.We ask homeowners not to use permanent markers or fireworks on this surface.
- The Gables lighting was replaced this September. Three bids were reviewed and Kent’s Electric was awarded the job. This included permits, LED low wattage lighting, flat surface lighting and a 15 year guarantee. The project was a considerable expense to the HOA’s expense line.The previous lighting damage was due to vandalism.
Projected 2015 landscaping projects:
- Work with our landscaper to improve the Woodward entrance hedges cut back by the city.
- We discourage homeowners from dumping yard waste into the greenbelt. This may cause erosion and could become a liability to the HOA.
- The green belt will be evaluated by an arborist to identify trees encroaching on the neighborhood.
- Many Homeowners are requesting removal of the London plane trees encroaching on their utilities, pavement or foundations. The Board will act only in an advisory position on this matter and a list of non-encroaching replacement trees suggested by our landscaper will be posted on our website.
Sean reported that he has acted on 13 architectural submissions this year: 6 paint, 1 fence, 1 shed, 1 roof, 4 trees. Homeowner’s are reminded to submit a request for changes to the Board for review. Forms are available on our website. Please submit to ACC director.
Chris reviewed the board’s accomplishment in 2014: sport court resurfacing, hiring of a new landscape company, lighting in the Gables, streamlined bookkeeping system, and a newly painted sign for the tot lot. On the agenda for 2015 is a re-gravel of the trailhead at the sports court, a border fence to keep balls from running off the sport court, a block watch system for our neighborhoods, update of our email contact list to better communicate with homeowners, and repainting the signs at the entrances.
During the Homeowner forum there was a discussion of crime and safety in our community. The HOA plans to coordinate and implement a Block Watch program. We are in need of Block Watch captains in order for this program to be recognized by King County Sherriff. The Gables community has three captains that volunteered. Chris Rodrigues and one other board member will be going door to door to better explain the program, obtain email contacts and solicit captains. Note the crime prevention tips provided by homeowners present at the meeting:
- Remove garage door openers from cars parked in the driveway or street.
- Disable your manual release on garage doors by zip tying the connection.
- Lock access gates to your backyard.
- Install lock pins and a blocking rod on sliding glass doors.
- Install wedge bars against front door entry.
- Notify neighbors when you are going out of town.
- Stop delivery of newspaper, UPS/FED EX and mail when going out of town.
- Turn on porch lights.
- Install a camera surveillance system
- Engrave valuables with your name or license number
Please notify the board of any burglary or attempted burglary. We will respond with an email blast to keep the community informed. Do not hesitate to call King County Sherriff to report suspicious activity and/or unfamiliar people or vehicles.
The board would like to thank three people who have given years of service to the HOA. They include Rob Wick, former landscape chair; Bruce King, webmaster; and Joyce Keil, Halloween parade organizer.
The meeting was adjourned at 8:05 PM.
Shirleann Nold, Secretary