May 28, 2013

ELLIOT FARM HOA BOARD MEETING

May 28, 2013

The Elliot Farm HOA meeting was called to order at 7:05 PM by president, Dale Prior.  Also present were Joy Church, Gordon Hill, Shirleann Nold, Nichol Collier, and Chris Rodriquez.  Absent was Rob Wick.

Minutes of the April meeting were approved as read.

There was no King County Sherriff or Fire District 40 report.  Dale did report that there was a prowler in the area this month.  Stopped by the police, he ran through our neighborhood, trying doors, in an attempt to escape while being pursued by 3 patrol cars and a helicopter.  To be safe, keep garage doors down and screen doors locked when working in the backyard. If you see someone suspicious don’t hesitate to call 911.  It’s ok to be careful. Protect yourselves.

Joy Church, bookkeeper, explained the energy items in the budget.  From inception, we paid one bill which covered Woodward, the Gables, and street lights.  We now pay three separate bills.

The board has transferred 4 homeowners, who are in arrears on their annual fees, to the Merchant Credit Association, a credit collection agency, for collection.

In Rob Wick’s absence, it was reported that work on the sport court will begin this week.  The aerating/thatching program was reviewed.  It was agreed that, although many homeowners take advantage of the program, better communication is needed in the future. It was suggested that the user list include phone numbers. Responsibility for delivery from one house to the next should lie with the person who has finished using the equipment in his yard.  The last user should contact the chair person for pickup.

Nichol Collier, architectural control chair, reported 2 paint and 1 fence approval.  There has been a very positive response to the neighborhood walk through and noticeable improvement in the appearance of the neighborhood.  Homeowners are encouraged to submit the required form before painting, fencing, or removing trees.  The forms are usually approved within a week.  Forms can be found on our website Elliottfarmhoa.org or in the Fairwood flyer for your convenience.

Chris Rodriguez was commissioned to buy a pressure washer, which will be community property.  There will be a $10 charge for its use, which will be used for maintenance and/or replacement, if necessary. Homeowners will be responsible to refuel.  Contact Chris at vicepresident@elliottfarmhoa.org.  Chris is currently cleaning all signs, benches, big toys and the tot lot.  A safety check has been done and all equipment is in good condition.  Thanks Chris for your hard work.  One of the mailboxes is missing the plastic lid on the flier boxes and will be replaced.

Jim Nold has been successful in getting the stop sign installed in the Gables.  Thank you for your persistence Jim.  The board would encourage him work on a stop sign in Woodward at an identical intersection.

The neighborhood garage sale will be held on June 22nd and 23rd from 9:00 AM until 2:00 PM.  A reader board will be set up at the entrances to our neighborhood to advertise.  We encourage people to participate by recycling items you no longer want or need. Nichole will run flyers and post them at the mailboxes.

“America’s Night Out” will be Tuesday, August 6th, at 7:00 PM.  We had a wonderful turnout last year for this event.  It is an opportunity to meet and greet your neighbors.  We hope to have representatives from the fire and police department present, as well as the usual ice cream treats.  Shirleann will contact the fire and police departments. Check the HOA web site for more information and mark your calendar.

With no further business, the meeting was adjourned at 7:45 PM.

Respectfully submitted,

Shirleann Nold, HOA secretary