Elliott Farm Homeowner’s Association
March 27, 2012
The meeting was called to order at 7:00pm by Dale Prior. The Board members present were Dale Prior, Chris Rodrigues, Heidi Adamson, Linda North, and Robert Reash. Joy Church, bookkeeper was also present. The minutes were read and approved as written.
King County Sheriff’s Report: No report was provided this month.
Fire District 40 Report: No report was provided this month.
Bookkeeper/Treasurer Report: Joy Church went over the balance sheet and reported that late fees have been assessed and notices sent to all delinquent homeowners. Two more past due homeowners have now paid their HOA dues up to date. The Annual Report with Washington Secretary of State has been completed and all new Board members reported.
The Board reviewed a letter which will be sent to all delinquent homeowners and discussed what we plan to do to encourage those delinquent homeowners to make arrangements to bring their HOA accounts current. We also discussed the possibility of turning these accounts over to a collection agency for collection. A review of all liens placed on homeowners was done and there are two new ones that have been filed at this time. Heidi Adamson reviewed the legal book she has been updating and advised that our 2011 income tax has been filed.
Landscaping Report: Robert Reash reported that he and Dale met with Amanda Peach, of Malone’s, and reviewed all issues related to the care, maintenance, and spring clean-up of the common areas, as well as making sure the trash cans at the Tot Lot, Sport Court, and The Gables path be emptied each week. There was also discussion with her regarding trimming or removing some of the over grown trees and shrubs. She sent a bid to us regarding this improvement project which was a bit more than we wish to pay at this time. Dale and Robert will discuss it with her and we will have some of it done later this year. Overall, they feel we have very good relations and communication with her and feel she will stay on top of all our issues and the weekly maintenance done by them.
In April, donated bark will be delivered to us, at both entrances, the Tot Lot, and Sport Court. We are looking for volunteers to assist in spreading this bark on Saturday, April 21st. We will need shovels, rakes, and wheel barrows for this project. If you can assist us that day, please contact Robert at landscaping@ElliottFarmhoa.org. We wish to thank Jim and Shirleann Nold for their generous donation of this bark.
Robert is walking the green belt areas with arborists and accepting bids and suggestions for any trees which need to be trimmed or removed. Only those trees posing eminent danger to homes will be done.
Saturday, May 5th is the date that has been chosen to provide the aerators and thatching machines to any homeowner interested. The Hoa will pay for the rental of the machines and using them is at no charge to our homeowners. If you would like to use the equipment this year, please e-mail Robert at landscaping@ElliottFarmhoa.org. Please be sure to include your address, phone number, and times you would be available to use the machines. When we get closer to the actual date, you will be notified of your actual time, and from whom to get the equipment. Fliers will be handed out within the next week giving any additional information needed on this and the bark project.
We also wish to remind all homeowners that it is time for all of us to start doing the spring clean-up around our property. It has been noted that some lawns, driveways, and sidewalks have a significant build-up of moss. Lawns will not grow where there is moss, and sidewalks, stairs and driveways can become quite slippery. We encourage you to use moss removal where necessary and/or pressure wash your driveway and sidewalks.
- Stop/Yield signs in The Gables and Woodward –Dale was assured the signs will be installed sometime in April.
- Woodward resident hill erosion – There is nothing new to report at this time.
- Sport Court Improvements – Dale will be ordering the new net and mechanism and it should been installed by the end of April.
- Mail box postings – New boxes, in which HOA Board announcements will be posted, have been ordered and received. They will be installed on the mailboxes as soon as the weather warms up, hopefully in the next few weeks. These boxes are only to be used for official HOA announcements. We ask that no one post anything on or in these boxes, or on the mailbox stands. If you find that someone has posted something, please feel free to remove it or contact a Board member to have it removed. The mailboxes have all been cleaned and removing the unsightly old tape goo left by previous postings was a difficult process. Thank you to Dale and Linda for cleaning up these boxes.
- Recent car prowls – Again we want to remind our homeowners that we are continuing to have car break-ins. It is usually happening late at night or early morning. We want to encourage everyone to leave their porch lights on at night, and thanks to everyone who has been doing this. It truly helps in lighting our streets and homes and can be a deterrent to prowlers. If you see anything or anyone that looks suspicious, do not hesitate to call 911.
- There was a locksmith observed drilling out a lock on one of the mailbox stands recently. This is a federal offense. If you lose a key or your lock is broken, please contact the post office to repair it. If you see someone tampering with a mail box stand (even a locksmith), contact the post office or call 911.
The meeting was adjourned at 8:45pm. The Board meetings are held on the 4th Tuesday of every month. The next meeting will be held on April 24th at 7:00pm at the Nativity Lutheran Church. Residents are encouraged to attend.