March 25, 2014

ELLIOT FARM HOMEOWNERS’ ASSOCIATION BOARD MEETING

Minutes of March 25, 2014

The meeting was called to order at 7:20 by Chris Rodrigues.  Bookkeeper Joy Church, treasurer Gordon Hill, Architectural lead Sean Bauer, secretary Shirleann Nold, and Captain Larry Welch of the fire department were present.

Captain Welch presented talking points for the month of March regarding household falls, poisoning, and checking smoke alarms.  These are published in the Fairwood Flyer.  He also reviewed Heart Awareness statistics for the district.  Over 6,000 blood pressure and blood sugar checks were done.  They found that 15% of adults tested for high blood pressure.  Alerts for diabetes were issued for 166 of those tested.  Surprisingly, a large number of children were also found to have high sugar and/or high blood pressure.  Next month the fire department will address the issue of outdoor burning and barbecue safety.  See the Flyer.

Minutes were pre-approved by e-mail.

Joy Church submitted a financial report.  We are current within our proposed budget.  She reported that our property taxes were up by just $10.80.   The board approved receiving the monthly financial report prior to the board meeting.  Joy will be available during board meetings by cell phone, if there are questions.  This will save the association @$600 per year.  Joy reported that just 8 homeowners have failed to pay their homeowner’s dues at this time.  Homeowners are reminded that dues pay for our community landscaping, upkeep of the tot lot and tennis courts, use of community landscaping equipment, community events and more importantly, contribute to maintaining house values.

Spring Cleanup is scheduled for April 26-27th.  Gordon Hill will handle the schedule for the aerator and thatcher.  Homeowners are encouraged to e-mail Gordon to make an appointment for free use of the equipment at treasurer@elliotfarms.org.  Mortar to repair the rockery at the entranceway has been purchased.

Sean reported that there have been no new submittals for painting, tree removal, etc.

After reviewing 2 quotes for resurfacing the tennis courts, the board agreed to accept a bid from Pacific Ace of Longview.  They will pressure and acid wash, fill in seams, sand, coat with coarse grit and acrylic grit, and then repaint the lines for tennis and basketball for a total of $3,500.  The board agreed to have Sean purchase 2 new basketball nets to replace the ones in disrepair.

There was discussion regarding relocating the Elliot Farms sign, now located in the common area, to the Gables’ tot lot.  Gordon presented a plan to make permanent rainproof signs for the Halloween Parade, Night Out, Spring Clean Up, and other community activities for a total cost of $200.  This was approved.

A community walk- through, to check on compliance with our by-laws in regard to pressure washing roofs and driveways, need for paint, overgrown landscaping, in sight garbage cans, etc., will take place in the next few weeks.  Those out of compliance will receive a note letting them know what must be done. There continues to be an issue with pet waste in common areas.  Homeowners with pets are advised to be good neighbors by carrying pet waste bags.

One car burglary was reported in the Woodward neighborhood.  We are reminded to lock our vehicles and to remove valuables and remote entry devices from cars left outside.

The speed limit in our neighborhoods is 20 mph.  This is particularly important as the weather gets warmer and children are outdoors riding bicycles and playing ball.  Please slow down.

The next board meeting will be held on Tuesday, April 22, at 7:00 PM at Nativity Lutheran Church, located on 140th, on the right just past Petrovitsky.  Homeowners are encouraged to come.  There being no further business, the meeting adjourned at 8:05 PM.

Respectfully submitted,

Shirleann Nold

secretary