Elliott Farm Homeowner’s Association
Board of Directors Meeting
March 23, 2010
The meeting was called to order at 7:00pm by John Wruble. The Board members present were John Wruble, Linda North, Scott Paul, Jeri Martin, and Laurie Wu. Also present were Joy Church (bookkeeper) and Becky Wruble. Last month’s minutes were read and approved.
King County Sheriff’s Report: There was no report this month. Fairwood crimes statistics will be posted on the EFHOA website.
Fire District 40 Report: Fire District 40 reported there was no unusual activity last month. We were reminded to change the batteries in our smoke detectors, suggesting we do it at least once a year. They also discussed and gave brochures on outdoor burning. Most outside burning is illegal and prior to any burning should be checked out through the fire department. The brochure will be posted on our website and residents are urged to read, it especially if planning any outside burning.
Bookkeeper/Treasurer Report: Joy Church went over the balance sheet. She was asked to move the Gables front entrance refurbishing expenses from Landscaping Expense to Special Project Expense. Several more HOA dues were paid this month and delinquent letters were sent to the remaining unpaid properties. Liens will be placed on properties delinquent for more than one year. Property taxes on our open land have been paid for 2010.
Landscaping Report: Scott Paul reported that the crane fly spraying on our open land is now complete. Aeration will be done this month. We were all again reminded to watch our property and the open land for any caterpillar tents. Those found on our open land will be sprayed later this spring.
The Gables front entrance refurbishing project is nearly complete. There are still a few plantings to be done. A big thank you to John Wruble, Scott Paul, and Dale Prior for installing the new lights in the entrance. A special thanks to Dale for his vision and initiating the project and for Scott in his follow through. It now looks very nice and refreshed. It was also discussed that because there were changes made which included expanding the space to include a bus stop shelter, the costs of this project were increased. If you are interested in the details you may contact Scott Paul or John Wruble through the website.
We were also reminded that April 10 and 11 thatching and aeration equipment will be available to all homeowners for their use. If you are interested in taking advantage of the equipment please contact Scott Paul at firstname.lastname@example.org.
Architectural Control: Jeri Martin reported there were no new submissions this month. In the Gables one resident cut down a tree and left the stump. Another resident has ladders propped up against their fence, and another has painted their fence instead of using natural stain. Jeri will be contacting these homeowners to have corrections made. She will also be mailing a letter to all homeowners reminding us of our responsibilities for maintaining our property.
The mailbox replacement project is underway. The new mailbox stations have been ordered. A letter of explanation and dates for each step will be distributed to every homeowner in the next week. The new mailbox keys will be distributed April 13 and 14. Please watch signs posted on the old mailbox stations in order to stay informed. Dates for each event may change and will be posted.
The bench refurbishing project is complete. Thank you to Scott Paul for all the time and work he put in on this project.
Jeri Martin and Scott Paul are still working on the bus shelters project. Jeri has been talking with the school district transportation department and after determining the design of the shelters will get them to sign off on it.
HOA attorney. John will be in touch with them in the next week to start the process of placing liens on those properties with delinquent HOA dues.
The snow removal supplies have been purchased and the box containing the supplies for Woodward placed near the entrance and marked. It is still being determined where the one for the Gables entrance will be placed. That should be determined in the next week.
HOA documents for residents. There were no updates on this project.
The spring cleanup planning on 140th way will be held on Saturday April 24th starting at 8:00. Residents are encouraged to participate in this annual project and for all volunteers pizza will be served at noon. Volunteers are asked to bring your shovels, rakes, and other tools that would help with the weeding.
Block Watch – no action being done at this time.
CERT – John informed us of this community activity. It stands for Community Emergency Response Team. Classes are provided through Renton and are $25 for residents and $30 non-residents.
King County Citizens Police Academy – This is a King County Sheriff program providing an overview of law enforcement and the judicial system with focus on development of community and neighborhood emergency response skills.
Neighborhood Garage Sale – If you are interested in participating in a neighborhood garage sale this year, please contact email@example.com.
The meeting was adjourned at 8:40pm.
Next Meeting: The next board meeting will be at the Nativity Lutheran Church Tuesday, April 27, 2010 at 7:00 pm. Residents are encouraged to attend.