July 26, 2011

Elliott Farm Homeowner’s Association

Board of Directors Meeting

July 26, 2011




The meeting was called to order at 7:01pm by Scott Paul. The Board members present were Scott Paul, Linda North, Jeri Martin, and Chris Rodrigues. Our bookkeeper, Joy Church was also present. The minutes were read and approved as written.


King County Sheriff’s Report: No report was provided this month.


Fire District 40 Report:  Brian McGee gave us a written report regarding warm weather risks, warm weather automobile safety, summer burn safety, beaches, and other fire hazards to be aware of. We also talked about fire pit safety. Links to these issues will be put on our website. We again want to make all homeowners aware that batteries need to be checked in all fire detectors on a regular basis.

Many detectors have a limited lifetime. Please check your to make sure they are operational.


Bookkeeper/Treasurer  Report: Joy Church, bookkeeper went over the balance sheet and spread sheet. There was a change made on the spread sheet that will assist her in accurately reporting legal expenses and payments. There were no significant changes or activity this month. One delinquent homeowner did bring their account current.  We are considering turning serious delinquencies over to a collection agency.  John Wruble is speaking with our attorney regarding this issue. Joy also reported that we have been assessed a Surface Water fee of $133.00 for each of our open land parcels. She will pay the bill.


Chris Rodrigues is preparing a preliminary budget proposal for 2012. Discussion was held on potential maintenance issues that will need to be done in 2012 as well as the need to build our cash reserves in preparation for other needs in the future.


Landscaping Report: Scott reported that in general everything is okay. Malone’s did a good job on trimming the trees and bushes around the Tot Lot. Several entrance lights have been replaced. There are a few projects still under consideration for 2012. The trail leading to the open land in The Gables needs to be weed protected and graveled.  We are looking into solutions for properly draining the Tot Lot. It has become extremely muddy and soggy and will eventually need to have something done.  There are also several bushes and shrubs that will need replacing at the Woodward entrance. A special thanks goes out to John Motola for fixing the timer on the Tot Lot sprinklers.


The Gables fence project has been approved. Fixrite Service, Inc. will be replacing the fence above the Tot Lot and on the lower entrance. The fence at the Woodward entrance was also inspected and found to be okay for the next few years. New fence caps will be put on the posts facing 140th to help preserve them. All residents involved will be contacted with dates and appropriate information in the next week, with work beginning shortly thereafter.


We are again reminding all dog owners to please be responsible for your dog’s solid waste when walking your pet. There have been several complaints of waste left on lawns.


Architectural Control Report:  Jeri reported there were no new requests submitted this month. She is still following on several requests that were approved and not yet completed. A reminder is being made to all homeowners that if you are planning on making any changes to the exterior of your home, landscaping, or fences a request must first be submitted and approved by Architectural Control. This would include any new fences being added, major changes in the landscaping, painting your home, re-roofing, etc. You may contact Jeri Martin atarchitecture@elliotfarmhoa.org for any questions, concerns, or improvement request.


There is currently one property that is not being maintained in compliance with our CC&R’s and will be receiving a letter this month.


Old Business:

  • Stop/Yield sign in Gables –Nothing has been done at this date. John is still following.
  • Woodward resident hill erosion – John has discussed this with our attorney and sent the info on to him. Further investigation is being done on this concern.
  • Fence Project – Discussed above under Landscaping Report. Work is expected to start in the next few weeks.
  • America’s Night Out – We will be having our annual Ice Cream Social on Tuesday, August 2nd at the Tot Lot. Flyers are being distributed to all homes as well as notices placed on the mailboxes.
  • Neighborhood WatchIf you are interested in being involved in the Block Watch program, please contact Linda North at secretary@elliottfarmhoa.org to let her know of your interest. If there is enough interest, we will obtain further information and have a meeting on the subject of getting one started.
  • Sport Court Improvements – Dale Prior and John Wruble are currently working on this project. They are getting information on the cost of repairing or replacing the tennis/volleyball net. Chris Rodrigues has volunteered to look at the sign and repair it as well. A special thanks also goes out to Shawn and Nate Martin for fixing the basketball hoop.

New Business:

  • 2012 Annual Budget discussion – Chris Rodrigues is preparing a preliminary budget proposal for 2012. Discussion was held on potential maintenance issues that will need to be done in 2012 as well as the need to replenish our cash reserves in preparation for other needs in the future. As our neighborhood ages, it becomes more and more necessary to repair/replace things in our common areas, as well as make sure the large trees surrounding us are checked and maintained.
  • The annual meeting will be held in October and we urge all homeowners to attend. A discussion will be held on increasing the annual homeowner dues.
  • Open to floor – There were no open discussions to report


The meeting was adjourned at 8:20pm. The next meeting will be held at 7:00pm on August 23, 2011 at Nativity Lutheran Church. Residents are encouraged to attend.