June 24, 2003

ELLIOTT FARM HOMEOWNER’S ASSOCIATION

Board of Trustees Meeting

June 24th, 2003

 

Dale Prior called the meeting to order.

 

Board Members present:  Dale Prior, Rick Heinz, John Ross, Russ Stocek, and Sherry Rosenlund.  Also present: Joy Church, Bookkeeper; Lt. White from Fire District #40.

 

The minutes were read by Dale Prior and approved.

 

Fire District #40: Lt. White provided information on firework regulations and provided a copy of a website with the specific information. That website will be emailed out to the neighborhood.

 

Joy Church provided the Board with a current financial report, which was reviewed and approved.  She also discussed a couple of homeowner delinquency issues that are being addressed.

 

Dale also asked Joy to draft up a letter to the homeowners letting them know of the upcoming elections in October at the annual meeting. Currently it looks like there will be two board member vacancies.

 

Shawn Martin, Landscaping (not present) Dale discussed landscaper performance and let us know that the current landscaping company contract will be terminated and he let us know that we have a new landscaper.

 

Shawn has an estimate for getting the entryway signs cleaned, painted, stained and seal. The clean up should be taking place this summer.

 

The board also reviewed three landscape bids for the Woodward entryway. (The plan is to restore the entryway based on the collateral impact of the 140th street widening.) One of the three designs was preferred, but the board opted to pursue some additional bids before making a decision.

 

John Ross, ACC: John presented a homeowner’s request for fence along greenbelt area.  Motion was made and approved request as written. He also presented a deck request that was approved.  Remember . . . always get approval before building!

 

John also reviewed what he has done regarding getting the gazebo relocated to the tot lot. John has a layout for the concrete pad that he is getting an estimate on. He will also be checking with a truss company to see if they can move the gazebo for us.

 

 

Sherry Rosenlund, Community Relations: Sherry is still coordinating the Fire Districts new homeowner packet with the Elliott Farm Welcome basket and informational notebook.

 

Russ Stocek reported that we had a good turn out for the neighborhood golf outing. Fun was had by all. He is planning another golfing event for September. More folks are encouraged to participate!

 

Rick Heinz, Block Watch: No recent incidents to report. Just remember that it is summer and teenagers are now out of school.

  1. Don’t leave first floor windows open if you are not home.
  2. Ask your neighbors to watch your home when you are on vacation.
  3. If you are not home make sure it looks like you are.
  4. If you see or hear something suspicious call 911.

 

If you want to be on the Elliott Farm neighborhood Block Watch email distribution please email Rick at RTHEINZ@WORLDNET.ATT.NET.

 

 

Old Business:

  • Discussion to request County to reclassify Tract N for tax purposes
    • The boards decide to have tract N zoned for open space.
  • Many Neighborhood books have been delivered; balance to be delivered in June.
  • Gazebo to be relocated at the Tot Park in June
    • Still pursuing a relocation plan for this summer.
  • Toys for Sport Court remain in review.
    • No plan to be pursued at this point.

 

New Business:

  • We are still looking for someone to report on community related issues to put in the Fairwood Flyer.  To find out more please call Dale Prior @ 425-226-6712
  • Summer barbeque: If anyone is interested in planning a summer barbeque please contact one of the board members.
  • The landscape strip along 140th the adjacent to the sidewalk: It was mention that the area along the sidewalk between the Gables and Woodward entry is becoming overgrown with weeds and lots of road trash. The board will look into having the landscaper periodically weed this area. All neighbors are encouraged to grab a garbage bag and keep this area clean.
  • CRW has notified the board that the easement access next to the sport court is not wide enough for them to get in without the risk of running over landscape bushes and sprinklers. Our landscape company will be asked to look into this.

 

Meeting was adjourned at 8:45pm

 

Minutes submitted by Rick Heinz.

 

Next meeting will be July 29th, 2003; 7:00pm; Nativity Lutheran Church, 17707 – 140th SE

 

ALL HOMEOWNERS ARE ENCOURAGED TO ATTEND

www.geocities.com/efhoa

March 25, 2003

Elliott Farm Homeowner’s Association

Board of Trustees Meeting

March 25th, 2003

 

 

Dale Prior called the meeting to order.

 

Board members present:  Dale Prior, Russ Stocek, Rick Heinz, John Ross.  Also present: Joy Church, Bookkeeper

 

The minutes were read by Dale Prior and approved.

 

Fire District #40 Representative Bob Jensen reported that the district has brought on 3 new journeymen fire fighters, the first in 12 years. They are all doing well and helping the budget by helping out with overtime. No major issues to report on.

 

Joy Church provided the Board with a current financial report, which was reviewed and approved. Invoices have been mailed to all homeowners for the 2003 dues and many homeowners have already paid. Currently only 2 homeowners will have late fees.

A special Thank you to all homeowners who have paid on time. It will help all of us to have the money in our account to work with.

 

Shawn Martin was not present; however, he did report to Dale that the new landscapers are doing a good job with our common areas.  A SPRING CLEAN UP is planned for April 19th. Shawn is currently working on bids to improve the Woodward entryway landscaping by bringing in about 20 yards of topsoil and replanting the plants in good soil. Lights will be replaced after that work is done.  The County will be replacing about 5 large western cedars at the entryway.

And another special Thank You to the homeowners who helped plant over 100 fir trees, 50 ferns and 40 Red elderberry bushes along the trail and hillside.

 

John Ross reported approving 1 fence and 1 deck

Also a reminder to please get approval before building!   This is how we maintain the appearance of our properties.

 

Rick Heinz has volunteered to organize the Neighborhood Garage Sale.  It will be held on May17th and 18th

 

Jim Nold was not present; however he also report to Dale that he continues working with law enforcement officials for placement of RADAR SIGNS on 140th and with Metro officials for a BUS STOP at the Woodward entrance. He is also trying to get a chain put across the bollards at the gazebo entrance to keep people from driving into it and a sign Slow traffic stay to right coming up the hill.

 

Rick Heinz reported on Blockwatch. Rick reported that there was a break in at the Gables and that the burglar came through a kitchen window.

            Be aware of strangers and/or solicitors. Get license numbers and descriptions.  If you have any doubt at all call 911.

            DON’T BE AFRAID TO CALL THE SHERIFF!

GET TO KNOW YOUR NEIGHBORS.

            LET YOUR NEIGHBORS KNOW WHEN YOU ARE GOING TO BE GONE.

            WATCH OUT FOR YOUR NEIGHBORS.

 

Old Business:

  • The settlement offer for Tract N is being drafted and sent to the Developer for approval.
  • Toys for Sport Court being looked at.
  • Gazebo to be relocated at the Tot Park in June.
  • The new informational neighborhood handbook is just about ready to distribute.
  • Any questions re: any or all of these items will be addressed at our next meeting

 

New Business:

Russ Stocek is working on scheduling the Neighborhood Golf Day the date to be announced.

 

Meeting was adjourned at: 8:45pm

 

Minutes submitted by Dale Prior

 

Next meeting will be: April 22nd, 2003, 7 p.m., Nativity Lutheran Church, 17707 –140th SE

            ALL HOMEOWNERS ARE ENCOURAGED TO ATTEND

February 25, 2003

Elliott Farm Homeowner’s Association

Board of Trustees Meeting

February 25, 2003

 

 

Dale Prior called the meeting to order.

 

Board members present:  Dale Prior, John Ross, Sherry Rosenlund, and Shawn Martin.  Also present: Joy Church, Bookkeeper and homeowners Shawn & Whitney Hutchinson.

 

The minutes were read by Sherry Rosenlund and approved.

 

Fire District #40 representative B C Moe was present.  Because of recent events reported in the media, he would like to get the message out to everyone to KNOW YOUR SURROUNDINGS when in public facilities; i.e., know where all the exits are and where the closest one is to you at all times.  Also, he reminds us: KNOW WHEN TO LEAVE.

 

Officer Sam Shirley was present.  Concern was raised regarding high speed on 140th.  He will check into temporary radar signs and be patrolling more for speeders.  Violent Crime in this area is low; however, car theft is high.  He has requested bike patrol during daylight hours.  Officer Shirley now has a permanent office inside Albertson’s by the check stands.

 

Joy Church provided the Board with a current financial report.  Second notices will be mailed to those 16 homeowners with unpaid 2003 dues.  REMINDER TO HOMEOWNERS:  LATE CHARGES WILL BE APPLIED FOR PAYMENTS RECEIVED AFTER MARCH 30, 2003.

 

Shawn Martin was present and reports SPRING CLEAN UP is planned for April 19th.   Contact Shawn (425-235-8261) to sign up for use of the aerator. The cost will be $5.00 per user.  Basketball and Pickle ball nets will be repaired for Spring/Summer use.

 

There are 2 new requests for Architectural Control approval.  One was approved and the other is pending additional information.  John Ross reported the Gazebo move will begin in June as well as signs for the Tot Lot and Sport court.

 

REMINDER TO ALL HOMEOWNERS:  ALL ADDITIONS OR CHANGES TO THE PROPERTY (DWELLING AND/OR YARD) MUST BE APPROVED BY THE ARCHITECTUAL CONTROL COMMITTEE

 

Community Relations is happy to report new homeowners in the Gables.  Please welcome new neighbors Joshua & Rachael Shea.

 

Rod Moore was not present; no specific date at this time for May GARAGE SALE.

 

No additional report on 140th Construction.

 

Russ Stocek reports from the Citizens Advisory Team for the fire dept:

  • The new Fire Truck is being built and will be completed shortly.
  • Plans for a new firehouse are progressing with the hope that ground could be broken for it in the April-June 2004 timeframe, pending the funding.  It will be built on the same site at 108th & Petrovitzsky.
  • The fire department is funded from taxpayers and is limited to 1% increase each year.
  • Website is being developed; it will be http://www.fd40.com/.

 

BLOCK WATCH UPDATE:  Rick Heinz is trying to create an e-mail distribution list for Elliott Farm.  Homeowners: please send your e-mail address to: daleanddeb@attbi.com

 

Old Business:

  • Tract N – waiting for finalization
  • Toys @ Woodward Sport Court – still under consideration.

 

New Business:

 

Lien was filed against homeowner for late dues, fees and attorney fees.  Homeowner did pay all fees up-to-date and lien was rescinded.

 

Meeting was adjourned at: 8:15pm

 

Minutes submitted by Dale Prior

 

Next meeting will be: March 25, 2003, 7 p.m., Nativity Lutheran Church, 17707 –140th SE

            ALL HOMEOWNERS ARE ENCOURAGED TO ATTEND

 

January 28, 2003

Elliott Farms Homeowner’s Association

Board of Trustees Meeting

January 28, 2003

 

 

Dale Prior called the meeting to order

 

Board members present:  Dale Prior, Russ Stocek, Rick Heinz, John Ross, Sherry Rosenlund.   Also present: Joy Church, Bookkeeper and homeowner, Douglas Hill.

 

The minutes were read by Sherry Rosenlund and approved.

 

There is no report from Fire District #40 or King County Sheriff at this time.

 

Joy Church provided the Board with a current financial report.  Invoices have been mailed to all homeowners for the 2003 dues and many homeowners have already paid.  REMINDER TO HOMEOWNERS:  LATE CHARGES WILL BE APPLIED FOR PAYMENTS RECEIVED AFTER MARCH 30, 2003.

 

Shawn Martin was not present; however, he did report to Dale that the new landscapers are doing a good job with our common areas.  A SPRING CLEAN UP is planned for April with no specific date as yet.  An edger, thatcher and aerator will be rented again for homeowners’ use for a nominal fee (depending on the number of homeowners participating).  Russ is going to check on the cost of having bark dust sprayed or delivered in bulk for homeowners use (bulk delivery or spraying would be less expensive for each homeowner).

 

John Ross reported only 1 homeowner has responded back to him regarding improvements made without prior approval from the Architectural Control Committee.  The homeowner’s improvements were approved as is with no further action needed.

REMINDER TO ALL HOMEOWNERS:  ALL ADDITIONS OR CHANGES TO THE PROPERTY (DWELLING AND/OR YARD) MUST BE APPROVED BY THE ARCHITECTUAL CONTROL COMMITTEE.

Also a reminder to remove all Holiday Decorations by January 15th.

 

Woodward was sad to say goodbye to the Kirklands in December.  Their home was purchased by Jay and Gail.  They postponed moving boxes and furniture for a couple of hours and met many of their neighbors at the Holiday Progressive Dinner.  Gail has also joined ladies Bunko.

More Community relations’ news in New Business report

 

Rod Moore was not present; however, he did report to Dale that a GARAGE SALE is planned for May with no specific date at this time.

 

Jim Nold was not present; however he also report to Dale that he continues working with law enforcement officials for placement of RADAR SIGNS on the Autobahn and with Metro officials for a BUS STOP at the Woodward entrance.

 

 

THANK YOU TO THE LEWIS FAMILY for hosting Elliott Farms’ initial BLOCK WATCH meeting on December 18, 2002.  It was extremely educational and for those that attended, we have all taken additional steps to protect our homes and families.

Rick Heinz reports there have been no new incidences in The Gables or Woodward.  He also stated he attended a Block Watch meeting for Forest Estates to gather any additional information.  They had no new information to report. Rick is planning a follow-up neighborhood meeting and until then reminds all of us:

GET TO KNOW YOUR NEIGHBORS

LET YOUR NEIGHBORS KNOW WHEN YOU ARE GOING TO BE GONE

WATCH OUT FOR YOUR NEIGHBORS

 

Old Business:

  • The Board voted on a settlement offer for Tract N to send to the Developer for approval.
  • Rick Heinz and John Ross will take the lead in moving the gazebo to the tot lot and have a report for next meeting.

 

New Business:

A Homeowner reported concern regarding greenbelt trees stability during windstorms. The Board contacted an Arborist and decided not to pursue inspection at this time. REMINDER TO HOMEOWNERS: Per CC&Rs we as homeowners do not have the authority to cut down greenbelt trees.

 

A Homeowner suggested additional swings at the Tot Park for the little kids.  The Board checked into insurance coverage and determined there is NO coverage for additional swings.

 

All Board Members are working together to create a book for all Elliott Farms Homeowners which will include the CC&Rs with specific, pertinent information highlighted, Blockwatch information, Architectural forms, homeowners contact information and website information.  Rick Heinz will create a master book for review at our next meeting.

 

Elliott Farms 2003 Board Members                                  2003 Board of  Directors

Dale Prior, President                                                  Rick Heinz, Vice President

Shawn Martin, Landscape                                           Russ Stocek, Treasurer                John Ross, Architectural Control                                           Sherry Rosenlund,

Secretary

Meeting was adjourned at: 9:00pm

 

Minutes submitted by Dale Prior

 

Next meeting will be: February 25, 2003, 7 p.m., Nativity Lutheran Church, 17707 –140th SE

ALL HOMEOWNERS ARE ENCOURAGED TO ATTEND

 

November 26, 2002

Elliott Farms Homeowners Association

Board of Trustees Meeting

November 26, 2002

 

 

Dale Prior called the meeting to order

 

Board members present:  Dale Prior, Russ Stocek, Rick Heinz, John Ross.  Also present, Joy Church.

 

The minutes were read by: Dale Prior

 

Fire District #40 Committee Report:  Russ Stocek reported on the quarterly Citizens Advisory Committee.  New fire station is in planning stages and will replace the aging station at 180th and Benson

 

King County Sheriff’s Report:  No report at this time.

 

Treasurer’s (Bookkeeper) Report:  Reviewed and approved financial statements.

Reports that only one homeowner has not paid dues for 2002.  Dues statements for 2003 to go out on the 1st of January.

 

Landscaping Report:  Sign cleanup put off till next spring. County is going to give us a bunch of trees and ground cover plants to put on the hillside.  Punchlist items from the road project are on hold until some money comes in to finish the work. Will keep in touch with them about it.

 

Architectural Control Report:  No new issues to report

 

Community Relations Report: No report

 

Social Committee Report:

Would like to thank Rod and Carin Moore for planning and hosting the Halloween Costume contest.  All had a great time and all kids received a gift.

HOLIDAY PROGRESSIVE DINNER: Mark your calendar now for the 4th annual progressive dinner to be held Saturday, December 7, 2002.  Watch your mailbox stand for further information.

 

140th Construction Committee Report:

Jim Nold is working on having a bus stop put in at the Woodward entryway.

 

Blockwatch Report:

Kickoff meeting is going to after Thanksgiving.

Please turn on porch lights, keep an eye out for your neighbors. If you see anything suspicious call the sheriff.

Let a neighbor know when you’re gone so they can pick up newspapers or turn on lights in the house.

 

Old Business:

Please remember the new rules for dues paying. We will be very aggressive this year.

Late Fees and Penalties for Homeowner Dues.

January 1 – Initial Invoice mailed.

February 1 – Homeowner Payments Due.

March 1 – Delinquent Letter mailed.

April 1 – 20% of initial dues is added.

May 1 – 50% of initial dues is added.

June 1 – Lien is filed against homeowner’s property plus $250 for legal fees.

 

Gazebo and Sport court toys are on hold for now.

 

New Business:

            Will have a special meeting in January to discuss and vote on the direction we will take RE: Tract N. More info to follow in letter from the president.

Russ Stocek is organizing the Holiday Decorating contest. Homes will be judged by all board members.

 

Please Note our new mailing address:

Elliott Farms Homeowners Association

17051 SE 272nd Street Ste 43, PMB #197

Covington, WA  98042

 

 

Meeting was adjourned at: 8:30pm

 

Minutes submitted by Dale Prior

 

Next meeting will be: January 28th 2003, 7 p.m., Nativity Lutheran Church, 17707 –140th SE

 

October 22, 2002

Elliott Farm Homeowners Association

Annual Board Meeting

October 22, 2002

 

 

 

 

The meeting was called to order by President, Dale Prior.

 

The following Board members were present: Dale Prior, Russ Stocek, John Ross, and Allen Revenig, Rod Moore, Shawn Martin, Sherry Rosenlund, Jim Nold, Rick Heinz  and Allan Revenig.  A total of 35 homes were represented.

 

 

Introduction of Board Members and Joy Church, Bookkeeper.

 

Officer Sam Shirley was present for questions.  He advised that his new office is now open inside Albertson’s and encourages everyone to stop in.  One homeowner noted that their home and 1 other home in the Gables plus 1 home in Maple Ridge Estates had been recently broken into and robbed or cash and jewelry.  Officer Shirley would like to remind everyone to engrave their driver’s license number on all electronic equipment.  He has an engraver available for use.

 

Fire Dist #40 Chief Bob Jenson was also available for questions.  He advised everyone to change wiper blades, service all vehicles and SLOW DOWN.  It is getting darker earlier and more children are out and about.

Russ Stock is the Elliott Farm representative to the Citizen’s Advisory Team.  This team is in it’s 52nd year,  meets quarterly, and encompasses 2 fire stations and 12 square miles.

 

Bookkeeper’s Report: Joy Church presented the financial statements. The statements for September and the budget for 2003 were both voted on and approved.

 

Architectural Report:   John Ross reviewed the past year. John did stress to everyone the need to use the architectural requests found in the Fairwood Flyer prior to doing any additions, decks, sheds, fences or changes the exterior look of the property.

 

Community Relations Report:   Welcome to all new homeowners.   Sherry delivers Welcome Basket and community information to all new homeowners.

 

Social Committee Report:   Rod reports the Halloween Party is on track and encourages all Elliott Farm children to come to the Sport Court for tricks or treats.   Woodward will have the 5th annual Holiday Progressive Dinner on December 7th.  He will be happy to help the Gables families get one started this year.

 

Landscaping Report: Shawn Martin reviewed the past year including the 140th project and new landscape crew.  He is currently in the collecting bids for a 4’ chain link fence at the drop off of the trail between the 2 developments.  Jim Nold reports the trees on the ledge are being replaced with low growing evergreens and 100 Lew Pines.

 

Security Report: Rick Heinz reported on the Block Watch Program.  As stated before, the county does not have funds to sponsor this program so it is up to each community to develop their own.  He will be sending out a new flyer with more information.  Jim Nold reported he submitted a traffic request on 10/9 and a metering device is proposed.  One homeowner requests investigating  a Metro Bus Stop at the Woodward traffic light.  They will submit this request to Metro.

 

President’s Report:  Dale reviewed

  • the new policy for homeowner’s due dates and penalties for late payments
  • homeowner dues are increased 15%
  • reducing the number of Board members

 

Dale also reviewed the easement to the county for the Madison Creek Restoration project and the Tract N dispute.

The Elliott Farm developer has refused to convey the 5 acres between Woodward and the power lines to the Elliott Farm Homeowner’s Association as filed in the CC&Rs.  Our attorney has filed an injunction to prevent any further use of the land until a decision is made.   We have received an offer from the Developer and the Fire District to split a sale of this property 3 ways with a covenant that a 50’ – 100’ tree buffer surround and possibly 4 new homes constructed on this property.  This property is currently inaccessible.

Dale requests a show of hands for support to continue with legal council to save this property from sale and possible development.   Majority carried.

 

Results of voting on Advisory issues:

Toys and sport court for Woodward and Gables      28 YES     13 NO

Moving the Gazebo                                                       40 YES     2   NO

Rick Heinz and Dale Prior were both elected to the Board

 

New Business:    Several homeowners request  ATTENTION ALL PET OWNERS; PLEASE, PLEASE, PICK UP YOUR PET DEPOSITS!!!!!  It is a health and safety issue and courtesy to your neighbors.

 

Meeting was adjourned at 9:15 p.m.

Next meeting will be November 26th at 7:00p.m. at Nativity Lutheran church;17707-140th SE

September 24, 2002

Elliott Farms Homeowner’s Association

Annual Homeowner’s Meeting

September 24, 2002

 

 

Dale Prior called the meeting to order

 

Board members present:  Dale Prior, Russ Stocek, and Sherry Rosenlund.   Also present, Joy Church.

 

The minutes were read by:  Sherry Rosenlund

 

Fire District #40 Committee Report:

Fire district meets once each quarter.  Next meeting will be in October.

 

King County Sheriff’s Report:

No report at this time

 

Treasurer’s (Bookkeeper) Report:

Joy Church is introduced as our new bookkeeper.  Letters have been mailed to those homeowners delinquent with their 2002 dues.   Reviewed and approved financial statements.

 

Landscaping Report:

Both monuments are still in need of maintenance.  Anyone interested in helping with this project, please contact Dale Prior.

 

Architectural Control Report:

No new issues to report

 

Community Relations Report:

Welcome to one new Gables homeowner this month.

 

Social Committee Report:

September 14th BBQ & Games at the Tot Lot was a great success for those in attendance.

Halloween is coming.  There will be a Costume Contest at the Sport Court at 6:00 pm on Halloween night with prices and pictures.

HOLIDAY PROGRESSIVE DINNER: Mark your calendar now for the 4th annual progressive dinner to be held Saturday, December 7, 2002.  Watch your mailbox stand for further information.

 

140th Construction Report:

No report at this time.

 

Security Report:

BLOCK WATCH is up and running. Note to all:  It has been brought to our attention that there have been a couple of homes burglarized over the last couple of weeks in the Gables. Please turn on porch lights, keep an eye out for your neighbors. If you see anything suspicious call the sheriff.

Let a neighbor know when you’re gone so they can pick up newspapers or turn on lights in the house.

 

Old Business:

2003 Proposed Budget with 15% dues increase was reviewed and accepted.  Budget will be adopted at October 22nd annual meeting.

Board Nominations received include:  Rick Heinz and Dale Prior

Late Fees and Penalties for Homeowner Dues reviewed, discussed and accepted.

January 1 – Initial Invoice mailed

February 1 – Homeowner Payments Due

March 1 – Delinquent Letter mailed

April 1 – 20% of initial dues is added

May 1 – 50% of initial dues is added

June 1 – Lien is filed against homeowner’s property plus $250 for legal fees

 

Upgrading Tot Lot and Sport Court will be discussed and voted on at annual meeting.

 

New Business:

            Dale brings another update of settlement offer made by the Fire District regarding Tract N. This issue will be on the annual meeting agenda.

Annual Meeting notices and proxies will be mailed to homeowners next week.

Annual Meeting agenda was approved.

 

Meeting was adjourned at: 8:30pm

 

Minutes submitted by Sherry Rosenlund

 

Next meeting will be: October 22, 2002, 7 p.m., Nativity Lutheran Church, 17707 –140th SE

 

August 27, 2002

Elliott Farms Homeowner’s Association

Annual Homeowner’s Meeting

August 27, 2002

 

 

Dale Prior called the meeting to order.

 

Board members present:  Dale Prior, Russ Stocek, John Ross, Rod Moore, and Sherry Rosenlund.  Also 2 homeowners were in attendance.

 

The minutes were read by:  Sherry Rosenlund.

 

Fire District #40 Committee Report:

Fire district meets once each quarter.  Next meeting will be in October.

 

King County Sheriff’s Report:

No report at this time.

 

Treasurer’s Report:

No report at this time.

 

Landscaping Report:

New landscapers have cleaned all common areas and will continue to maintain.

Both monuments are still in need of maintenance.  Anyone interested in helping with this project, please contact Dale Prior.

 

Architectural Control Report:

John expresses a huge THANK YOU to the Gables homeowner who has been very helpful and responsive to John’s request to bring their property into CC&R compliance.

Dale has discussed homeowner’s issue with dogs and a resolution is being discussed and initiated.

 

Community Relations Report:

We can expect 2 new neighbors in the Gables very soon; best wishes to those neighbors moving away.

 

Social Committee Report:

Don’t miss September 14th BBQ & Games at the Tot Lot.

Also coming up soon is Halloween.  There will be a Costume Contest at the Sport Court at 6:00 pm on Halloween night with prices and pictures.

 

140th Construction Report:

No report at this time.

 

Security Report:

Thank you to Rick for the great newsletter.

BLOCK WATCH:  Gables Homeowner advises there have been several parties at the gazebo area.  Teens are parking cars on the street at the tot lot area.  Police were called, but cars remained on the street and teens partied in the street.  ADVISE:  Call police!  If the problem is not resolved continue to call police and have neighbors call police until problem is resolved.

 

Old Business:

Budget for 2003 completed – to be discussed at annual meeting.

Board of Trustees notice of election ready for mailing.

Parameters set for Homeowner Dues late fee – to be discussed at annual meeting.

New Homeowners Dues increase – to be discussed at annual meeting.

Upgrading Tot Lot and Sport Court will be discussed and voted on at annual meeting.

 

New Business:

            Board carries unanimous vote on hiring Bookkeeper, Joy Church.  She will be introduced at the annual meeting.

Dale brings update of settlement offer made by the Fire District regarding Tract N. This issue will be on the annual meeting agenda.

Nominations are being taken for Board candidates – Homeowners, call or e-mail nominations to Dale Prior 425-226-6712 or dalep@adslogistics.com

            Annual Meeting notices and proxies will be mailed to homeowners mid-September

 

Meeting was adjourned at: 9:30 p.m.

 

Minutes submitted by Sherry Rosenlund.

 

Next meeting will be: September 24, 2002, 7 p.m., Nativity Lutheran Church, 17707 –140th SE.

 

July 23, 2002

Elliott Farms Homeowner’s Association

Annual Homeowner’s Meeting

July 23, 2002

 

 

Dale Prior called the meeting to order.

 

Board members present:  Dale Prior, Russ Stocek, John Ross, Nancy Revenig, Rod Moore, Jim Nold and Sherry Rosenlund also1 homeowner was in attendance.

 

The minutes were read by: Dale Prior

 

Fire District #40 Committee Report:

Russ reports they now have a rebuilt aid vehicle with the new red & black colors.

 

King County Sheriff’s Report:

No report at this time.

 

Treasurer’s Report:

Dale reports for Brent there are 14 homes that still owe their 2002 dues.

Dale presents a need to hire bookkeeper. Motion is presented and 2nd. Vote carried.

Dale will move forward with interview process.

 

Landscaping Report:

Rod presents there is still no irrigation at the Sport Court.

New landscapers started Friday, 7/19, they will do major clean up of all common areas and maintain. These areas include the trail between the developments and the wall above the Tot Park. They will also be trimming and fertilizing as needed.

Both monuments need to be pressure washed and painted.  Dale will get a couple people together and get this done before fall.

 

Architectural Control Report:

John states there was 1 minor request this month, which did not require board review.

John has a couple of signs from the beginning of our development. They are nicely painted wooden signs. 1 say’s Gables and 1 say’s Woodward. John and Dale will see if there are any good places to mount the signs.

 

Community Relations Report:

Sherry reports there is 1 new family to welcome.  She will get a new homeowner’s packet to them within the next couple of days.

 

Social Committee Report:

Rod and others who attended the BBQ raved about the Fire Dept. participation and all had a great time.  Many THANKS to our Fire District #40.

Also, noted was a wonderful 4th of July celebration with fireworks and goodies to eat.

Rod is planning our next gathering. It will be September 14th at the Gables’ Tot Lot. Mark your calendar and plan to attend. There will be lots of games for all ages.

 

140th Construction Report:

Jim reports the road is now in the final stages of completion.

The county still has to complete the fence at the top of the hill by Woodward and replace the lights at both Woodward and Gables monuments.

 

Security Report:

Dale reports Rick will be sending out a newsletter for our Block Watch program and post it to our website.  Nancy will report to Allan to follow-up with Rick for the Woodward portion.

 

Old Business:

Have Andrea Wick contact principal at Tiffany Park School for October Annual Meeting.

It is reported that Jen Beardall has talked with the principal; however, it is not clear if he will be present for the meeting.  Need to follow-up with Jen and Andrea on this subject.

 

New Business:

A concern was brought to the board’s attention regarding a dog pen structures location. It appears that this is a nuisance and will be looked into by the board.

Discussed 2003 budget.

Discussed and implemented schedule to send out Board of Trustees notice of election.

Discussed topics to be covered at October’s Annual Homeowners’ Meeting:

·        Budget

·        Increase annual dues

·        Tract N Issue

·        Potential special assessments

·        Upgrading Woodward Sport Court to include Tot Lot

·         Upgrading Gables Tot Lot to include Sport Court

Discussed new dues, receiving deadlines (Late fees, Legal fees, Liens after 6 months).

Discussed mailing letter and survey to homeowners and follow-up by board members.

A recommendation was made to move the board-meeting place to Fire District #40 conference room.

 

Meeting was adjourned at: 9:20pm

 

Minutes submitted by  Sherry Rosenlund

 

Next meeting will be: August 27, 2002, 7 p.m., Nativity Lutheran Church, 17707 –140th SE.

 

May 28, 2002

Elliott Farm Homeowner’s Association

Annual Homeowner’s Meeting

May 28, 2002

 

 

The meeting was called to order by Dale Prior.

 

Board members present:  Dale Prior, Russ Stocek, Shawn Martin, John Ross, and Sherry Rosenlund

 

The minutes were read by: Sherry Rosenlund and approved by members in attendance.

 

Fire District #40 Report: No report at this time.

 

King County Sheriff’s Report: No report at this time.

 

Treasurer’s Report:  The association and legal council will take action against homeowners with late dues.  Liens will be attached to the property for the amount of unpaid dues plus any associated legal costs.

 

Landscaping Report: Shawn reports the mailboxes have all been repaired and painted.

There are several issues to finish up with regard to the road project included getting power connected to the Woodward monument.  He is reviewing bids for expanded landscaping at the tot lot and sport court and other specific projects.

 

Architectural Control Report:  John reports there is a new, more user friendly, form to complete for project approval.  See our neighborhood website or call John direct.

 

Community Relations Report:  There were no new homeowners in May; however, 2 of the Gable homes have sold and we should expect new neighbors in June.

 

Social Committee Report:  Russ reports the Golf tournament canceled due to lack of interest.  He will try for a late summer or early fall schedule.

Garage Sale – not as successful as hoped for.  Next garage sale will be scheduled separate for neighboring sales.

Spring Clean-up was very successful, 19 families in both The Gables and Woodward participated.

Upcoming events:  JUNE 29th – BBQ potluck at Woodward sport court – check flyer at your mailbox area for details.

 

140th Construction Report:  Guard-rail has been moved and repaired at The Gables entrance.  King County has finished all landscaping.

 

Security Report: No report at this time.

 

Old Business:  Board is trying to schedule the principal from Tiffany Park Elementary be present at the October 22nd Annual Association Meeting.

 

New Business:

·        Possibility of expanding sport court or using half of the court for toys suitable for the younger children

·        Possibility to change monthly board meetings to a weekend time.  The Board does not have the authority to change meeting time; however, this will be put on the agenda for the October 22nd Annual Association Meeting.

·        King County engineers and staff explained upcoming Fairwood Interceptor and Madsen Creek Tributaries Stabilization & enhancement Projects.

 

Meeting was adjourned at: 8:45 p.m.

 

Minutes submitted by Sherry Rosenlund

 

Next meeting will be: June 25, 2002, 7 p.m., Nativity Lutheran Church, 17707 –140th SE