May 21, 2018

Elliott Farms Homeowners’ Association

May 21, 2018

Attending: John Wruble (President), Meg Paul (Treasurer) and Linh Hirano (ACC). A quorum was established. The meeting was called to order at 7:05 pm.

Reports:

Secretary – the Secretary was not in attendance. Meeting minutes for the March and April meeting will be read and approved at the June meeting.

Treasurer – Meg reported that ~95% of homeowners paid their 2018 dues. There are 4 homeowners that have not paid their 2018 dues. Several homes have sold this year. She will check to see if any of these homes have recently changed ownership.

Landscaping – John reported that he will work with the landscape company to renew the 2018 contract. On behalf of the Board, Scott Paul provided the names some companies that to potentially repair the sprinkler control box at the Tot Lot. The HOA received notice that a backflow test needs to be performed. A homeowner inquired about the method of controlling the blackberry bushes along the Woodward-Gables Trail. This was researched last year; however, additional research will be conducted to determine if there is a cost-effective eco-friendly manner to do so. The Tot Lot resurfacing and repair of the monument at the Gables entry projects were discussed. The annual spring aerate and thatching event was held last weekend with 13 homeowners signing up; however, several other lawns were also done by neighbors. A homeowner volunteered to clean up the benches near the Tot Lot.

Architectural Control – Linh reported that a homeowner replacing their roof had their contractor install the wrong, and unapproved, shingle. The homeowner is working with the contractor to remedy the situation. To date, there have been 12 requests submitted for either a new roof or exterior paint, with 4 more in process, including a request for staining a fence and installing a deck. Homeowners are reminded to that these types of projects require HOA approval. The form can be found on the Elliott Farms HOA website. The form for the homeowner that installed a new roof without the approval of the full board remains open.

Rental Property – Chris was unable to attend but provided a report. Communication has been sent to all homeowners with rental properties requesting updated information. The Board will review the waiting list for rentals at a future meeting.

President – John will contact the County regarding the traffic issues at the Gables entrance. Due to low interest, EFHOA will not have a neighborhood garage sale this year. The annual Neighborhood Night Out will be in August. A request will be made to the Fire Department to see if we can have them bring a truck to our event. The annual neighborhood walk through will be conducted June 15-30. Information will be sent to homeowners via Next Door and flyers will be posted on the mail boxes. The HOA will also research placing flyer holders on both sides of the mail boxes so they will be more visible to homeowners.

With no other business, the meeting was adjourned at 8:22 pm.

April 24, 2018

Elliott Farm Homeowners’ Association

April 24, 2018

Attending: John Wruble (President), Penny Gowen (Secretary), Linh Hirano (ACC), Homeowners (1)

Meeting called to order at 7:15pm

Reports:

Secretary: The minutes from the March meeting were approved as read.

President: John requested that each board member review the Articles of Incorporation especially the section outlining elections, quorum and board of director responsibilities. We will discuss at next meeting.

Treasurer: Meg reported that only four homeowners have not yet paid their dues.

Laurie Wu filed the taxes for the community.

Landscaping Chairman: No report. Need to find additional members for this committee.

Architectural Control Chairman: Linh reported that we have one submission for a new roof that needs approval.

The covered porch was approved for a home in the Woodward.

Rental Property Manager: Chris reported via e-mail

New Business: John suggested having a welcome packet and include a write up from each board member about their position to help educate homeowners on what the board does for the community.

The board decided to cancel the community garage sale due to lack of interest in years past.

John will contact Ace Hardware to rent the aerating and thatching equipment. The date for the spring clean up is set for the weekend of May 19-20.

Old Business: Traffic at the entry still remains an issue. Still inquiring about having the county install a traffic light

Meeting adjourned at 8:15pm

Next meeting is May 22, 2018 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

March 27, 2018

Elliott Farm Homeowners’ Association

March 27, 2018

Attending: John Wruble (President), Chris Rodrigues (Rental property), Linh Hirano (ACC), Homeowner (1), Real estate rep (1)

Meeting called to order at 7:05

Fire district 40 Report: Capt. Jeff Vollandt of station 17 addressed the board on response coverage in the Fairwood area. Our community is part of the Renton Regional Fire Authority. District 40 relies on outside coverage for many calls. Capt. Vollandt stressed labeling household cleaning product and ladder safety during the Spring Cleaning season. Poison control number is 1-800-222-1222.

Reports:

Secretary: The minutes from the January meeting were approved as read.

Treasurer: No report. After review of the March Financials it was reported we are spending within the budget and have collected 90% of the dues for 2018.

Landscaping Chair: The board is pursuing a written and signed contract for 2018 from Natural Land Effects that include maintenance of the trail. Chris and Rob are planning to repair the brickwork at the Gables entrance. The board will look bids from landscaping companies for 2018.

Architectural Control Chair: Ling reported on paint submission. The board is to review paint options. The board will conduct ACC evaluations this spring. The board will distribute an advanced notice to homeowners reviewing the ACC submission process and the individual property evaluations.

Rental Property Chair: A homeowner requesting to lease his home claiming Hardship was represented by their realtor. Chris explained the Elliott Farm community is at capacity and no new rentals can be added at this time. The board has a waiting list for homeowners requesting to lease their properties.

New business: The board discussed submitting to King County department of transportation a request for a light be installed at the 154th intersection.

Meeting Adjourned at 8:50pm

Next meeting scheduled for April 24th, 2018, 7PM – Nativity Lutheran Church

Chris Rodrigues

Interim EFHOA secretary

 

January 30, 2018

Elliott Farm Homeowners’ Association

January 30, 2018

Attending: John Wruble (President), Meg Paul(Treasurer), Penny Gowen(Secretary), Linh Hirano(ACC), Homeowners(2)

Meeting called to order at 7:05pm

Reports:

Secretary: The minutes from the November meeting were approved as read.

President: John requested that each board member review the Articles of Incorporation especially the section outlining elections, quorum and board of director responsibilities. We will discuss at next meeting.

Treasurer: Meg reported that in 2017 we exceeded the budget by $4000.

She also reported that as of today, 29 homeowners have paid their 2018 dues. John and Meg will set up a time to go to the bank and arrange to have John added to the account.

John inquired about the status of the CDs.

Landscaping Chairman: No report. Need to determine if contract with landscaper has been signed for 2018. Also, need to find a contractor for the sprinkler system in tot lot.

Many have noticed a lot of water pooling at the Gables entrance, which may mean a leak in the sprinkler lines.

Architectural Control Chairman: Linh reported that we have one submission for a new shed in the Woodward. She will follow up with the homeowner regarding the size limits and county requirements.

Linh also asked how to proceed with the ACC form from the homeowner who replaced their roof without the permission of the majority of the board. The board decided she should leave the form open for now until more research can be done.

Rental Property Manager: Chris reported via e-mail that there is one new inquiry about renting out their home. The community is at capacity and no new rentals can be added at this time. The owner may submit for hardship exemption.

New Business: John suggested having a welcome committee to meet new homeowners and bring them a copy of the CC&Rs to help them be more aware of the rules of the community.

Old Business: The entry to the Gables from 140th is dangerous. Morning traffic has become more difficult. We need to know who to petition to have a traffic light added to help with our community’s ability to get in and out of the neighborhood.

Meeting adjourned at 8:32pm

Next meeting is the February 27, 2018 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

November 28, 2017

Elliott Farm Homeowners’ Association

November 28, 2017

 

Attending: Chris Rodrigues(President), Penny Gowen(Secretary), Linh Hirano(ACC), Homeowners(3)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the September meeting were approved as read.

President: Chris reported the results of the election of officers. The slate is posted below.

Treasurer: Meg reported via e-mail she has prepared a proposal of the 2018 budget which includes the following expenditures:

Irrigation project in the Gables- $500

Tot lot project-$5400 for rolled and tumbled bark

We are right on budget at current expenses

Landscaping Chairman: Rob reported via e-mail that we need to sign the contract with the landscaper for 2018.

Architectural Control Chairman: Linh reported that there are no new requests.

Rental Property Manager: A homeowner attended the meeting requesting information about renting his house. The board responded that the community is at capacity for rentals at this time. Chris will send the homeowner a digital copy of the rental amendment.

New Business: Letters will be sent to all landlords reminding them of the rental amendment and their responsibilities.

The slate of officers for the 2018 Board of Directors is as follows:

President: John Wruble

Treasurer: Meg Paul

Secretary: Penny Gowen

Committee Chairs are as follows:

ACC: Linh Hirano

LCC: Rob Shafer

RPM: Chris Rodrigues

Old Business: The board elected to have the attorney handle the matter regarding a homeowner’s request for split payment of his fence. The board unanimously approved the expense of the attorney fees at a rate of $275 to have the matter researched and have the homeowner served with a letter.

Next meeting is the January 23, 2018 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

 

October 2, 2017

Elliott Farm Homeowners Association

October 2, 2017

Home of Chris Rodrigues

Attending: Chris Rodrigues (President), Meg Paul (Treasurer), Penny Gowen (Secretary), Linh Hirano (ACC), Rob Shafer (LCC), Homeowners (0)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the August meeting were approved as read.

President:

Treasurer: Meg reported on some of the projects for 2018 and how it will be part of the 2018 budget. Meg estimates it will cost around $500 to repair the sprinkler system in the tot lot. The board also needs to consider the cost for bringing the play area in the tot lot up to code. Some suggestions were pourable rubber and tumbled bark. Chris will look into the cost comparison.

The brick needs to be repaired at the Gables entry and the Woodward monument project are also expenses that the board considered for the new budget.

We were over budget for National Night Out and will increase it for next year.

Landscaping Chairman: Rob reported that he will request a copy of the new contract from Dave Chandler that reflects the 3% increase. He noted the contracted may be increased if we ask for the landscapers to add the maintenance of the trail

The board did not approve the expense of removing one tree for the cost of $1500.

Architectural Control Chairman: Linh reported that this year she has 24 approved improvements with 3 still outstanding.

Rental Property Chair: Chris requested the board meet to discuss and develop a fine/fee schedule for landlords and tenants.

New Business: The board discussed a homeowner’s request for a partial split of the expense of his fence. The board voted to deny the request and send the homeowner a letter to that effect.

Old Business:

Meeting Adjourned at 8:30pm

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary