November 28, 2017

Elliott Farm Homeowners’ Association

November 28, 2017

 

Attending: Chris Rodrigues(President), Penny Gowen(Secretary), Linh Hirano(ACC), Homeowners(3)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the September meeting were approved as read.

President: Chris reported the results of the election of officers. The slate is posted below.

Treasurer: Meg reported via e-mail she has prepared a proposal of the 2018 budget which includes the following expenditures:

Irrigation project in the Gables- $500

Tot lot project-$5400 for rolled and tumbled bark

We are right on budget at current expenses

Landscaping Chairman: Rob reported via e-mail that we need to sign the contract with the landscaper for 2018.

Architectural Control Chairman: Linh reported that there are no new requests.

Rental Property Manager: A homeowner attended the meeting requesting information about renting his house. The board responded that the community is at capacity for rentals at this time. Chris will send the homeowner a digital copy of the rental amendment.

New Business: Letters will be sent to all landlords reminding them of the rental amendment and their responsibilities.

The slate of officers for the 2018 Board of Directors is as follows:

President: John Wruble

Treasurer: Meg Paul

Secretary: Penny Gowen

Committee Chairs are as follows:

ACC: Linh Hirano

LCC: Rob Shafer

RPM: Chris Rodrigues

Old Business: The board elected to have the attorney handle the matter regarding a homeowner’s request for split payment of his fence. The board unanimously approved the expense of the attorney fees at a rate of $275 to have the matter researched and have the homeowner served with a letter.

Next meeting is the January 23, 2018 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

 

October 2, 2017

Elliott Farm Homeowners Association

October 2, 2017

Home of Chris Rodrigues

Attending: Chris Rodrigues (President), Meg Paul (Treasurer), Penny Gowen (Secretary), Linh Hirano (ACC), Rob Shafer (LCC), Homeowners (0)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the August meeting were approved as read.

President:

Treasurer: Meg reported on some of the projects for 2018 and how it will be part of the 2018 budget. Meg estimates it will cost around $500 to repair the sprinkler system in the tot lot. The board also needs to consider the cost for bringing the play area in the tot lot up to code. Some suggestions were pourable rubber and tumbled bark. Chris will look into the cost comparison.

The brick needs to be repaired at the Gables entry and the Woodward monument project are also expenses that the board considered for the new budget.

We were over budget for National Night Out and will increase it for next year.

Landscaping Chairman: Rob reported that he will request a copy of the new contract from Dave Chandler that reflects the 3% increase. He noted the contracted may be increased if we ask for the landscapers to add the maintenance of the trail

The board did not approve the expense of removing one tree for the cost of $1500.

Architectural Control Chairman: Linh reported that this year she has 24 approved improvements with 3 still outstanding.

Rental Property Chair: Chris requested the board meet to discuss and develop a fine/fee schedule for landlords and tenants.

New Business: The board discussed a homeowner’s request for a partial split of the expense of his fence. The board voted to deny the request and send the homeowner a letter to that effect.

Old Business:

Meeting Adjourned at 8:30pm

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

August 22, 2017

Elliott Farm Homeowners Association

August 22, 2017

Attending: Gordon Hill (President), Meg Paul(Treasurer), Penny Gowen (Secretary), Linh Hirano (ACC), Chris Rodrigues (RPM), Homeowners (2)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the July meeting were approved as read.

President: Gordon reported that National Night Out was a huge success. Attendance was up from previous years. He thanked the board for all of the support and hard work over the years. The board thanked Gordon for everything he has done for our community.

Treasurer: Meg reported we received a bill from Matt’s Tree Service that had a late fee attached. Gordon added he spoke with them and had the late fee removed.

The bill from the landscaper for Phase I has not been received.

Meg would like to start planning the budget for next year.

The bill for the back flow test was $180.

Landscaping Chairman: Rob reported via e-mail that the back flow test has been completed and the cost was $180.

The sprinkler in the Gables tot lot is still not working.

Architectural Control Chairman: Linh reported that one homeowner would like to paint their house and change the door color in the Woodward.

 

Rental Property Manager: Chris reported that the community is at capacity for rentals and cannot accept any new additional rentals.

New Business: Meg made a motion that Chris Rodrigues serve as interim HOA president and fulfill Gordon’s term. The motion was seconded by Penny and passed unanimously.

Chris Rodrigues will serve out the remainder of the term as HOA president.

Old Business: The board needs to start work on next year’s budget.

The board needs to gather all materials in preparation of the annual meeting in October.

Meeting Adjourned at 8:30pm

Next meeting is the September 26, 2017 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

July 25, 2017

Elliott Farm Homeowners Association

July 25, 2017

Attending: Gordon Hill (President), Meg Paul (Treasurer), Penny Gowen (Secretary), Rob Shafer (LCC), Homeowners (2)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the June meeting were approved as read.

President: Gordon announced that he and Heidi will be selling their home. He will be resigning from the board effective August 31st.

Treasurer: Meg reported we have collected all of the dues for this year.

Meg will need to go to the bank to sign up for the paperless statements.

It is time for the annual irrigation inspection. Meg will touch base with Joy to see if Joy has received the notification.

Meg noted that we need to plan for the 2018 budget soon. The budget is razor thin and we need to plan soon considering the current projects the board has lined up.

Landscaping Chairman: Rob reported that Matt’s Tree Service will come out on August 8th to complete the tree removal project.

The sprinkler in the Gables tot lot is not working. We need to find irrigation specialist to fix the electrical box. Aerating and thatching has been cancelled for this year due to the dry weather.

Phase I of the entrance update project has been completed.

Architectural Control Chairman: Gordon reported for Linh that one house has had their paint colors approved.

The board is considering a 70/30 split for a fence that abuts community property but only if the fence remains at its current location. Should the homeowner pursue moving the fence the board will not be responsible.

We need to consider finding a color palette for home colors like the ones at the Woodside neighborhood.

New Business: National Night Out will be at the Woodward sport court on Tuesday August 1. There will be a BBQ.

Gordon will be stepping down as president on Aug. 31st

Old Business:

Meeting Adjourned at 8:30pm

Next meeting is the August 22, 2017 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

June 27, 2017

Elliott Farm Homeowners Association

June 27, 2017

Attending: Gordon Hill (President), Meg Paul (Treasurer), Penny Gowen (Secretary), Linh Hirano (ACC), Rob Shafer (LCC), Chris Rodrigues (RPM), Homeowners (3)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the May meeting were approved as read.

President: Gordon thanked the board for all of their help with the spring home report cards.

He also noted that a few homeowners participated in the garage sale this year.

Treasurer: Meg reported we collected a transfer fee and another one is pending from recent home sales. Meg noted that the bank is charging a $5 fee for paper statements and asked the board to consider going paperless. The board agreed.

The Federal taxes came in lower than expected but the property tax was higher than budgeted. Currently have budgeted $4500 for projects.

Landscaping Chairman: Rob reported that he completed his walk around with the arborist. At this time there does not appear to be an issue along the greenbelt with any of the trees. He suggested taking a pro-active approach regarding some of the trees and that it might be better to take care of them at a time when money was available rather than wait for it to be a bigger issue later.

The landscaper contract for next year has a 3% increase in fees. Rob asked the board to approve the contract with the current landscape company for the next year. The board approved.

Rob also reported that the cost of removing the 16 cedars in the Gables and 1 maple tree at the Woodward entrance would be around $2200. The board approved using Matt’s Tree Service for this project.

The board also approved Phase I of updating the landscaping with Natural Effects Landscaping for the price of $1300. Phase I will be the entrance to the Gables.

Architectural Control Chairman: Linh reported that two new roof projects were approved. She is still waiting to approve the retaining wall. And she has approved a deck with pergola project.

Rental Property Chair: Chris reported that one homeowner has reached out to him about renting his house. We are currently at the rental cap as per our new rules and the homeowner’s request was denied.

There were no new changes in rentals.

Fire Dept: The representative from the local fire dept. attended the meeting. He discussed ways to stay safe on 4th of July and reminded us that fireworks are banned in the city of Renton.

Homeowners forum: One homeowner relayed her concerns about the way the trail was taken care of. She noted that the landscapers used some type of weed control agent that killed the blackberries and left the area brown. The board mentioned that we are required to maintain that trail as part of our agreement with King County.

Another homeowner presented his request to build a fence.

New Business: National Night Out will be at the Woodward sport court on Tuesday August 1st.  There will be a BBQ.

Old Business:

Meeting Adjourned at 8:30pm

Next meeting is the July 25th, 2017 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

May 23, 2017

Elliott Farm Homeowners’ Association

May 23rd, 2017

 

Attending: Gordon Hill (President), Penny Gowen (Secretary), Linh Hirano (ACC), Rob Shafer (LCC), Homeowners(0)

Meeting called to order at 7:00pm

Reports:

Secretary: The minutes from the April meeting were approved as read.

President: Gordon will meet with Chris to transfer the information for the checking account.

Treasurer: Meg reported via e-mail. We are currently under budget. One homeowner still owes dues and one homeowner owes half the dues.

There was an update on the one homeowner that requested an extension on paying his dues.

Landscaping Chairman: Rob reported that he will do a walk around with the arborist on Tuesday. Look into getting a bid to remove the final two cedars from the Woodward entrance. Rob will also set up an appointment with the landscaper regarding updating the two entrances.

Review budget for landscaping and see how we can absorb the possible increase in the landscaping fees for next year.

Architectural Control Chairman: The driveway extension has been completed.

One homeowner’s roof has been done and another homeowner’s roof is going to be completed soon.

No new submissions.

All home reports are done and report cards will be handed out to each homeowner soon.

Rental Property Chair: Chris reported via e-mail that we will have four new rental contracts from existing rental properties.

New Business: National Night Out ideas

Neighborhood Garage Sale date for June 24th. Same as Fairwood Greens

Old Business:

Meeting Adjourned at 8:30pm

Next meeting is the June 27th, 2017 at 7pm at Nativity Lutheran Church.

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary