July 24, 2018

Elliott Farm Homeowners’ Association

July 24, 2018

Attending: John Wruble (President), Penny Gowen (Secretary), Linh Hirano(ACC), Homeowners (1), Representative from Lutheran Church Council, Representative from Fire Department

Meeting called to order at 7:00pm

Reports:

Beth, council president for the church, met with the board. She stated that the church will need proof of insurance from the HOA. She also noted that new keys may need to be issued for the door. Beth brought us up to date on the status of the church as it expands in the coming years.

Renton Fire Dept: The fire department representative talked about summer safety tips. He also noted there is a statewide burn ban. The board asked questions regarding fire pit regulations.

Secretary: The minutes from the June meeting were approved as read. The April minutes need to be distributed.

President:

Treasurer: John will request a monthly statement from Joy. There is still one homeowner who has not paid the dues. John will ask Joy about the process in handling late payments and when to send notices.

Landscaping Chairman: The sprinklers in the tot lot have been repaired and the electrical box has been replaced. Some zones are not working and we may need to have the irrigation company come back out. The potential cost for the additional repairs could be upwards of $500. The board voted and approved the expense so that the sprinkler system is fully working.

Architectural Control Chairman: Linh reported that one homeowner is considering adding a new roof but has not filled out the paperwork.

Rental Property Chair: One homeowner asked the board to reconsider their decision regarding the ability to rent out his home. After discussion, the board decided to stay with the original decision.

There are currently two homes on the rental wait list.

New Business:

National Night Out is August 7th. The board discussed having a similar event as last year with the BBQ.  John will ask some homeowners for use of their BBQ grills.

Old Business:

Meeting Adjourned at 8:30pm

All Homeowners are encouraged to attend.

Respectfully submitted,

Penny Gowen

EFHOA Secretary

June 26, 2018

Elliott Farms Homeowners’ Association

June 26, 2018

Attending: John Wruble (President), Meg Paul (Treasurer) and Linh Hirano (ACC), Chris Rodrigues (Rental). One homeowner was in attendance. A quorum was established. The meeting was called to order at 7:06 pm.

Reports:

Secretary – the Secretary was not in attendance. Meeting minutes for the March and May meeting were read and approved. The April meeting will be read and approved at a future meeting.

Treasurer – Meg reported that there is only one homeowner that has not paid their 2018 dues. John will contact the homeowner. Expenses are running as expected to date. The insurance renewal documents have been received. The policy renews on September 11, 2018. The Board will review the policy to see if any updates need to be made.

Landscaping – The backflow tests were conducted. The Board wants to thank Scott Paul for finding an approved contractor that not only was able to conduct the backflow tests but also assist with the repair of the sprinkler control box at the Tot Lot. A bid was received that would replace the box and raise it to meet current code. The Board unanimously approved the bid. The Board would also like to thank Scott for refinishing the benches at the Tot Lot. The Board discussed the maintenance of the trail and will continue to investigate options for controlling the blackberries. There is a dead tree near the Tot Lot, which will need to be removed. There was a discussion regarding children climbing on the retaining wall and along the top of it. Several blocks are loose and at least one has fallen, creating a potentially dangerous situation. Signs will be placed on both sides where there is access to inform people to stay off the retaining wall. Chris will contact the families of the children that have been playing on the wall. Homeowners are asked to remind their children that the retaining wall is off limits. A handyman will be contacted about repairing the monument at the Gables entrance. The sign will be repainted.

The gravel at the Tot Lot was discussed. Two bids have been received. John will contact the County to ensure that the proposed materials meet their requirements.

Architectural Control – Linh reported that wrong roof that was installed has been resolved. Additional follow up is needed regarding the other home. The Board discussed ways to better communicate with homeowners the need to give adequate lead time for the review process as well as what types of home improvements such things as roofs, exterior paint, fences and deck require ACC for approval. A Quick Reference Guide will be developed and distributed to homeowners.

Rental Property – Chris reported that two homeowners with rentals have not yet completed the paperwork. He will follow up with them. We are still above our cap.

President – John will contact the County regarding the traffic issues at the Gables entrance. The annual neighborhood walk through has been postponed and will be conducted in July. Additional flyer holders will be purchased and affixed to each side of the mailboxes.

With no other business, the meeting was adjourned at 8:30 pm.

June 23, 2015

Elliot Farm Homeowner’s Association Board Meeting

Minutes of June 23, 2015

The meeting was called to order at 7:10 PM by President Chris Rodrigues.  Treasurer Meg Paul, Landscaping Chair Gordon Hill, Architectural Chair Sean Bauer, and Secretary Shirleann Nold were also present.

Minutes of the May board meeting were approved as read.

There was no report from Fire District 40.

Bookkeeper Joy Church reported financial to Meg Paul.  We are operating within our budget. Cash payments for use of the pressure washer were translated to personal checks for accounting purposes.

Gordon Hill reported that our landscape company, Natural Land Effects, is doing a good job.  Gordon plans to walk the tract with the supervisor to address a few issues: sprinklers that are not hitting the grass in the tot lot, aeration of a few compacted areas where water runs off, and trimming of the path between our developments.  Bags of dog feces in the garbage cans have increased in number.  Our landscaper cannot dump those cans in the yard waste and is taking the contents to his own home for disposal.  It is preferable that responsible pet owners take the bags home to dispose of them themselves.  Gordon will meet with the lighting company regarding lighting at the entrance to Woodward.  There is a possibility of replacing the lighting with free standing flood lights.

With the July 4th weekend coming up, homeowners are reminded to be aware of the overly dry conditions in regard to the use of fireworks.

Sean Bauer reported three submissions for painting.  Neighborhood reviews will be done next spring.

Old Business:  The new web page is in progress and is in the first review stage.  It will include photos, NEXT DOOR, links to documents, service providers’ information, and information on disaster preparedness, block watch links, and a calendar of upcoming events.  A second request for block watch signs has been made to King County which is backlogged at present.  Woodward block captains are in place.  More are needed at Gables.  The block watch link is http://www.kingcounty.gov/safety/sheriff/-/media/safety/sheriff/documents/b/blockwatch.ashx

New Business: Our 2015 community garage sale is slated for the weekend of August 1st.  Posters and flyers will be distributed by the board.  Tuesday, August 4th is National Night Out and the board will host our annual ice-cream social again this year at the tot lot in Gables at 7:00 PM.  The Fire Department will once again be invited to stop by with their truck.

Meeting adjourned at 7:50 PM.  The next meeting is July 28th at Nativity Lutheran Church, 7 PM.  Homeowners are encouraged to attend.

April 28, 2015

Elliott Farm Homeowner’s Association Board Meeting

Minutes of April, 28th 2015

The meeting was called to order at 7PM by Chris Rodrigues.   Treasurer Meg Paul, Landscaping Chair Gordon Hill and Architectural Chair Sean Bauer were also in attendance.  Secretary Shirleann Nold was absent.  Homeowner’s Mike and Penny Gowen, Troy McCutchen and Dave Keil were also present.

Meg Paul read the minutes of our March meeting and the board approved the minutes to be posted on our website.

There was no report from Fire District 40.

Bookkeeper Joy Church reported our financials to Meg Paul.  We are operating within our budget. The Fairwood Flyer is no longer in publication and the board decided to use the monies appropriated for this expense to fund our new website.

Gordon Hill reported our landscaping company Natural Land Effects is doing a great job and the condition of our common grounds is a reflection of the high standards we try to maintain in our community.  The thatching and aerating event held over the past weekend was a success.  Many homeowners took advantage of this great opportunity provided by EFHOA.  The HOA provides a pressure washer for homeowner’s at a $10.00 per day charge.  To make your reservation please contact Chris Rodrigues @ chrisrodrigues@comcast.net

Sean Bauer reported there were two submissions for property improvement.

Old Business:  Our new website is in the development stage.  The transition will be seamless and our new site will preserve all of the information archived.  The order forms have been submitted to the Department of Transportation for our Block Watch signs.

New Business:  Chris Rodrigues is in the process of identifying Block Watch captains. The captains will work with their neighbors and exchange contact information to develop a line of communication.  Elliott Farm Homeowners please take the time to download and print the attached link:    http://www.kingcounty.gov/safety/sheriff/~/media/safety/sheriff/documents/b/blockwatch.ashx        The board will use this crime prevention handbook as our guide for the Block Watch program.

Crime Prevention ideas:  The board has received many emails reacting to the recent rash of crime and attempted crime in our community.  1) The idea of a gated community is not possible for the Elliott Farm developments.  Cost, shallow entries, fire department access and privatizing a public roadway are all contributing factors. 2) A Security patrol bid was obtained last week.   The quote provided for three patrols daily omitting weekends.  The added cost would increase our current budget from $32,775 to $52,275.  This would translate to an additional $205.00 per household per year. After careful consideration the board determined patrols are cost prohibitive. 3) Vehicle identification stickers were discussed.  Many felt it would not have an impact on crime prevention.  The cost for a bundle of 250ct. DMV quality stickers is $160.00.  This idea is still on the table and will be discussed in future meetings.

Overview:  It was suggested that Homeowners need to invest in security systems that monitor activity in and around their homes.  Most systems interact with smartphone devices.  We urge Homeowners to turn on their porch lights, lock windows/doors, close your garage doors, lock your car, remove garage door openers and do not store property in your car.  Please keep a look out for suspicious activity and call 911 to report your findings.  To expedite your 911 call please identify with the operator our community is under King County Sherriff jurisdiction.

Open Discussion:   We opened the floor for discussion to the homeowners present.  Some mentioned they wanted to be a part of the Block Watch program and others mentioned they agreed with not funding the security patrol.

The meeting was adjourned at 8:10. The Board meetings are held on the 4th Tuesday of every month. The next Board meeting will be held on May 26th at 7:00pm at Nativity Lutheran Church. Residents are encouraged to attend.

March 24, 2015

Elliott Farm Homeowners Association Board Meeting

Minutes of March 24, 2015

The meeting was called to order promptly at 7:00 PM by president Chris Rodrigues.  Others in attendance were Gordon Hill, Meg Paul and Shirleann Nold.

No report from Renton Fire Department.

Minutes from February were approved as corrected.

Financial statements from Joy Church were reviewed and approved.  There are just 5 homeowners currently in arrears.  Liens have been applied to 3 properties.  The HOA and Bluejeans Bookkeeping will explore setting up Pay Pal account.  This may streamline payment transactions for homeowners.

Landscape chair, Gordon Hill, praised Natural Affects, our new landscaping company, for the good work they are doing in the neighborhood.  There will be an e-mail blast, signs will be posted and door hangars distributed on March 25th regarding spring cleaning of the 140th.  Volunteers will meet at the tot lot at 9:00 AM on Saturday, March 28th.  A Thatcher and Aerator will be provided to homeowners on April 25th and 26th. Contact Gordon at landscaping@elliottfarmhoa.org to reserve your spot. The HOA also has a pressure washer available to homeowners at $10 per day. Contact Chris Rodrigues to reserve.

Gordon Hill has received three bids for mulching the common areas.  The board selected the bid from Natural Affects to do the work.  They will deliver and spread 30 yards of mulch in April.   Sean Bauer reported one inquiry for a fence replacement.

Our current webpage @ elliottfarmhoa.org is dated and our contract ends by mid-year.  The board is in the planning stages of developing a new web page. We have a reasonable bid from a web designer with great credentials.  All data and history will be intact. The new site will have a modern look with an enhanced photo gallery and updated menu.  Placards will be affixed to the mailbox stations with our web site address to make information about events more easily accessible to homeowners.

The HOA encourages homeowners to sign up for our private “Next Door” site. This site is a forum for our community to share information and events.  There is a General greeting from Chris.  Click on your name on the upper right side of the page to expose the settings feature. This allows you to privatize the site to Elliott Farm only and relieve you from receiving posts outside our community.

Chris has been busy gathering phone numbers and e-mail addresses with the intent of informing all residents of neighborhood block watch meetings.  Block Watch signs have been ordered from King County.  The board was very impressed with the pamphlet prepared by Covington and we will follow their format for setting block watch up in our neighborhood.

With no further business, the meeting adjourned at 7:50 PM.

Respectfully submitted,

Shirleann Nold, secretary

February 24, 2015

Elliott Farm Homeowner’s Association Board Meeting

Minutes of February 24, 2015

The meeting was called to order at 7:00 PM by President Chris Rodrigues.  Sean Bauer and Gordon Hill were in attendance.  Meg Paul and Shirleann Nold were absent.  Jim Nold was present as guest and acting secretary.

Minutes of January 27, 2015 were approved as read.

There was no Fire District 40 report.

It was reported that 88% of annual dues have been collected.  Homeowners with outstanding balances can make checks payable to the Elliott Farm HOA and mail them to P.O. Box 160, Ephrata, WA. 98823.  Annual dues fund maintenance of common grounds, permits, license, taxes, utilities, arborists and other special projects we face as a community.  This translates to a well groomed setting that will help maintain property value.

Gordon Hill, landscaping chair, discussed trees that will be trimmed in the Woodward area.  He will check with the sport court contractor regarding the surface warranty.  He is in process of receiving three bids on spring mulching.  Spring cleanup is scheduled for April 25-26.  Anyone wishing to use the thatcher and aerator should contact Gordon.

Sean Bauer reported no architectural submissions.

Old Business:  The newly painted Elliott Farm sign has been hung at the Gazebo.

New Business:  Homeowners will be sent instructions on use of the new website “NEXT DOOR”.  Our HOA is looking at new web page development.

REMINDER – trash cans should be off the street by Wednesday night.  All Christmas lights were to be removed by January 30th.

Neighborhood clean-up day along 140th will take place on March 28th.  Contact Chris at chrisrodrigues@comcast.net.

The meeting was adjourned at 7:46 PM.

January 27, 2015

Elliott Farm Homeowner’s Association Board Meeting

Minutes of January, 27th 2015

The meeting was called to order at 7 PM by Chris Rodrigues.   Treasurer Meg Scott, Landscaping chair Gordon Hill and Architectural Chair Sean Bauer was also in attendance.  Secretary Shirleann Nold was absent.

Meg Scott read the minutes of our November meeting and the board approved the minutes to be posted on our website.

There was no report from Fire District 40.

Bookkeeper Joy Church reported in our financials to Meg Scott that we have close to 70% of our annual dues collected as of January 27th. Homeowners with an outstanding balance from 2015 dues, please make your checks payable to the Elliott Farm Homeowners Association and mail payment to P.O. Box 160 Ephrata, WA. 98823. Please note that the dues fund maintenance of our common grounds, permits, license, taxes, utilities, arborist and special projects we face as a community.  All of this translates to a well groomed setting that will maintain your property value.

Gordon Hill reported he will consult with our Landscaping Company to look at the overgrowth of trees in Woodward development.  The board is asking for a quote to put new gravel on the path adjacent to the sports court. Our landscaping company has walked the Gables community and reported there are 23 Canadian Maple trees on homeowner lots that are encroaching on utilities and driveway foundations.  Homeowner’s may inquire about the removal of trees by contacting Dave Chandler @ naturallandeffects@comcast.net.   All billing would be the responsibility of the homeowner.

Sean Bauer reported there were no submissions for property improvement.

Old Business:  A big thank you goes out to Chris & Lucas Rodrigues, Sean Bauer and Gordon Hill for Christmas decorations at the Gables and Woodward entry.  The board presented gift certificates to the winners of our 2014 Christmas lighting contest to the Mirivic family in Woodward and the Prince family in the Gables.

New Business:  Spring is just around the corner and the board is making plans for our annual Spring Cleanup.  The date is set for the weekend of April 25th and 26th.  We will provide an aerator and thatcher at no cost to the homeowners.  Look for signup sheets and reserve your spot. The board will move forward with the development of our Block Watch program.  HOA board members will be coming door to door to obtain contact information and notify you of the Block Watch captain in your sector.  Our hope is to pair Block Watch meetings with HOA meetings on a quarterly basis.

The meeting was adjourned at 8:10. The Board meetings are held on the 4th Tuesday of every month. The next Board meeting will be held on February 24th at 7:00pm at Nativity Lutheran Church. Residents are encouraged to attend.

October 28, 2014

Elliot Farm Homeowner’s Association

Annual Homeowner’s Meeting

October 28, 2014

http://elliottfarmhoa.org

 

The meeting was called to order by President Chris Rodrigues at 7:05 PM.  Also present were Sean Bauer, architectural chair, Gordon Hill, landscaping chair, Meg Paul, treasurer and Shirleann Nold, secretary.  Including board members, sixteen homeowners were in attendance.

 

Minutes from October 22, 2013 were approved as read.

 

Meg Paul reviewed this year’s budget.  Copies of the 2015 budget were available for those present.  Our HOA bookkeeper has relocated to Moses Lake and is submitting a report via e-mail, saving the association $600 per year.

 

Meg reviewed our financial statement and reported we are spending within our budget.  The replacement of the Gables entrance lighting was the only unexpected expenditure for 2014.  Three homeowners are in arrears.   We have two CD’s generating interest. The HOA is investigating the performance of our CD’s and will make changes to benefit earnings. This money is held in reserve as a rainy day fund. The HOA needs to prepare for unexpected expenses and maintenance our aging community may endure.

 

Gordon Hill reported spring clean-up went well this year. The HOA provided thatchers and aerators to the homeowner’s for this event.

  • The board has hired Natural Land Effects Landscaping Company to groom the common areas.
  • The HOA provides a pressure washer to homeowners at $10 per day. Contact Chris Rodrigues to the reserve equipment.
  • The sports court was resurfaced this year.We ask homeowners not to use permanent markers or fireworks on this surface.
  • The Gables lighting was replaced this September. Three bids were reviewed and Kent’s Electric was awarded the job. This included permits, LED low wattage lighting, flat surface lighting and a 15 year guarantee. The project was a considerable expense to the HOA’s expense line.The previous lighting damage was due to vandalism.

 

Projected 2015 landscaping projects:

  • Work with our landscaper to improve the Woodward entrance hedges cut back by the city.
  • We discourage homeowners from dumping yard waste into the greenbelt. This may cause erosion and could become a liability to the HOA.
  • The green belt will be evaluated by an arborist to identify trees encroaching on the neighborhood.
  • Many Homeowners are requesting removal of the London plane trees encroaching on their utilities, pavement or foundations. The Board will act only in an advisory position on this matter and a list of non-encroaching replacement trees suggested by our landscaper will be posted on our website.

 

Sean reported that he has acted on 13 architectural submissions this year: 6 paint, 1 fence, 1 shed, 1 roof, 4 trees.  Homeowner’s are reminded to submit a request for changes to the Board for review. Forms are available on our website.  Please submit to ACC director.

Chris reviewed the board’s accomplishment in 2014:  sport court resurfacing, hiring of a new landscape company, lighting in the Gables, streamlined bookkeeping system, and a newly painted sign for the tot lot.  On the agenda for 2015 is a re-gravel of the trailhead at the sports court, a border fence to keep balls from running off the sport court, a block watch system for our neighborhoods, update of our email contact list to better communicate with homeowners, and repainting the signs at the entrances.

During the Homeowner forum there was a discussion of crime and safety in our community. The HOA plans to coordinate and implement a Block Watch program.  We are in need of Block Watch captains in order for this program to be recognized by King County Sherriff.  The Gables community has three captains that volunteered.  Chris Rodrigues and one other board member will be going door to door to better explain the program, obtain email contacts and solicit captains. Note the crime prevention tips provided by homeowners present at the meeting:

  • Remove garage door openers from cars parked in the driveway or street.
  • Disable your manual release on garage doors by zip tying the connection.
  • Lock access gates to your backyard.
  • Install lock pins and a blocking rod on sliding glass doors.
  • Install wedge bars against front door entry.
  • Notify neighbors when you are going out of town.
  • Stop delivery of newspaper, UPS/FED EX and mail when going out of town.
  • Turn on porch lights.
  • Install a camera surveillance system
  • Engrave valuables with your name or license number

Please notify the board of any burglary or attempted burglary. We will respond with an email blast to keep the community informed.  Do not hesitate to call King County Sherriff to report suspicious activity and/or unfamiliar people or vehicles.

 

The board would like to thank three people who have given years of service to the HOA.  They include Rob Wick, former landscape chair; Bruce King, webmaster; and Joyce Keil, Halloween parade organizer.

 

The meeting was adjourned at 8:05 PM.

 

Respectfully submitted,

Shirleann Nold, Secretary

September 23, 2014

ELLIOTT FARMS HOMEOWNERS ASSOCIATION

SEPTEMBER 23RD, 2014

The Elliot Farms HOA September board meeting was called to order at 7:05 by President Chris Rodrigues.  Others present were Sean Bauer, architectural control chair, Gordon Hill, landscaping chair, Shirleann Nold, secretary, and Michelle Bauer.  Meg Paul was absent.

There was no report from the King County Sheriff or Fire District 40 this month.

Joy Church sent a budget report and with the exception of a higher federal tax bill than was anticipated, we are current with this year’s budget.  The tax bill will be paid from the reserve account and no hike in annual dues is anticipated.  The board is in process of creating the 2015 annual budget.  There are still two liens outstanding.

Gordon reported that the last day for Malone’s Landscaping will be October 3rd.  Natural Land Effects Landscaping will begin on October 6th.  They will be working on Mondays.  New lighting fixtures have been ordered for the Gables’ entrance and the contractor will begin the job this week. Some trees need to be whacked back at the bus stops and all who walk along 140th are asked to consider carrying a plastic bag to pick up trash that accumulates along the fence line.

Several homeowners have requested permission to remove mature trees that have encroached utilities and driveway pavement.  The board will be acting in an advisory role on the removal and replanting of trees and shrubs. The board will provide a list of suitable replacement trees and shrubs after consulting with our arborists.  Please contact Gordon if you plan to remove a tree.

Gordon mentioned the need for beauty bark in our common areas and gravel near the sports court at Woodward.  He also proposed installing a border fence to prevent balls from rolling into the road or down the hill at the sports court.  Plans for additional neighborhood improvements for 2015 will be discussed at the Annual Meeting.

Sean reported that two house painting proposals and four tree removals have been approved. One proposal for a shed is under consideration.

In regard to old business, the Elliot Farms sign is finished, but not yet installed.  Because it will be situated in front of the electric box at the tot lot, a sign off from the electric company is needed.

Under new business, Chris will be going door to door to update our contact list so that important e-mail information can be disseminated more quickly. The annual meeting will be held on October 28th and ALL homeowners are urged to attend.  The annual meeting packet will be sent to homeowners shortly.  Committee heads will be available to answer questions.

Our annual Halloween costume parade and party will be held on Friday, October 31st at 6:00 PM.  Preparations include lights, signs, a walkway runner, cider, snacks and a canopy in case of rain.   This has been a popular event every year and it takes many hands to make it successful. Dress the kids in their favorite costume and enjoy visiting with your neighbors.

REMINDER:  Next meeting, our annual meeting, October 28th, 7:00 PM, at Nativity Lutheran Church on 140th, south of Petrovitsky.  Come meet your neighbors, ask questions!

Respectfully submitted,

Shirleann Nold